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CONTRACTS & PURCHASING SERVICES CHANGE ORDER REQUEST PROCESS Finance One Washington Square San Jose, CA 951920047 4089241558 / 4089241570 (fax) Change Order Request Process This document outlines

How to fill out change order request process

How to fill out change order request process:

1. Begin by gathering all necessary information related to the change order, such as the project details, contact information for all parties involved, and a clear description of the requested change.
2. Use a standardized change order request form if available, or create a document that includes fields for all relevant information. This will help ensure consistency and make the process more efficient.
3. Clearly state the reason for the requested change and provide any supporting documentation or justification. This will help stakeholders understand the need for the change and make informed decisions.
4. Specify the desired outcome or result of the change. Be as specific as possible to avoid any misunderstandings or confusion later on.
5. Include a timeline or deadline for the change, if applicable. This will help prioritize and manage the change effectively within the project schedule or timeframe.
6. If there are any cost implications associated with the change, include a detailed breakdown of the estimated costs. This will allow project managers or decision-makers to evaluate the financial impact of the change.
7. Obtain the necessary approvals and signatures from all relevant parties involved, such as project managers, clients, or contractors. This ensures that all stakeholders are in agreement and have acknowledged the requested change.
8. Submit the completed change order request form to the appropriate person or department, following any specified procedures or submission guidelines.
9. Keep a copy of the completed change order request form for your records, as well as any supporting documents or communication related to the change order.
10. Monitor the status of the change order request and follow up as needed until a decision is made or action is taken.

Who needs change order request process:

1. Construction companies and contractors - A change order request process is essential in the construction industry as unexpected changes often arise during projects, and proper documentation and approval procedures are necessary to manage these changes efficiently.
2. Clients or customers - Those who have requested a specific service or project may need a change order request process to communicate their desired changes and have them properly reviewed and implemented.
3. Project managers and decision-makers - Change order requests impact project timelines, budgets, and resources, so project managers and decision-makers need a well-defined process to evaluate, approve, and communicate changes effectively.
4. Legal departments - Large organizations or those in regulated industries may require a change order request process to ensure compliance with legal or regulatory requirements.
5. Suppliers or vendors - If a change in material or supply is required for a project, a change order request process helps suppliers or vendors understand and fulfill the new requirements.
6. Collaborative teams and stakeholders - A change order request process allows all parties involved to have visibility and provide input on potential changes, promoting transparency and collaboration in decision-making.

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What is change order request process?

Change order request process is a formal procedure for documenting and implementing changes to a project's scope, schedule, or budget.

Who is required to file change order request process?

Any party involved in the project, such as the client, contractor, or architect, may be required to file a change order request.

How to fill out change order request process?

To fill out a change order request, you typically need to provide details of the requested change, justification for the change, impact on schedule and budget, and any supporting documentation.

What is the purpose of change order request process?

The purpose of the change order request process is to formally document and approve any changes to the project scope, schedule, or budget.

What information must be reported on change order request process?

Information such as the nature of the change, reason for the change, impact on project schedule and budget, and any supporting documentation must be reported on a change order request.