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This document outlines the requirements for data collection related to government contracts, detailing submission guidelines, item descriptions, pricing groups, and contracting officer instructions.
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How to fill out contract data requirements list

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How to fill out CONTRACT DATA REQUIREMENTS LIST

01
Identify the necessary data fields required for the contract.
02
Gather contract-related information from relevant stakeholders.
03
List all data points clearly in the CONTRACT DATA REQUIREMENTS LIST format.
04
Review the list for completeness and accuracy.
05
Submit the completed list for approval before finalizing the contract.

Who needs CONTRACT DATA REQUIREMENTS LIST?

01
Contract managers
02
Project managers
03
Legal teams
04
Finance departments
05
Any stakeholders involved in contract negotiation and compliance.
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DD Form 1423, Contract Data Requirement List, is used for identifying potential data requirements in a solicitation, and becomes an exhibit with data deliverable requirements in a contract. Per DFARS Subpart 215.470, the use of the CDRL in solicitations is required when the contract will require delivery of data.
Per DFARS Subpart 215.470, the use of the CDRL in solicitations is required when the contract will require delivery of data. DID - a standardization document that defines the data required of a contractor. The document specifically defines the data content, format, and intended use and is included in CDRLs.
CDRL Alternatives One such alternative to a CDRL is the Data Accession List (DAL). Unlike a CDRL that a contractor is required to submit, the DAL provides a medium for identifying contractor internal data generated in compliance with the work statement that the government may request if the need arises.
The Data Accession List (DAL) shall identify all data (technical data, computer software, computer software documentation, contract administration information) the contractor and all its subcontractors generated in the performance of the contract or any subcontract at any tier issued under that contract.
The CDRL is the standard format for identifying potential data requirements in a solicitation, and deliverable data requirements in a contract. The purpose of the CDRL is to provide a standardized method of clearly and unambiguously delineating the government's minimum essential data needs.
Subcontract Data Requirements List (SDRL) is a flow-down of CDRL requirements from a prime contractor to a subcontractor. Typically, the prime will organize the SDRL to ensure that subcontractor data submissions align with the technical content, timetable, and other aspects of the prime contract CDRL.
However, CDRLs are different from CLINs and SLINs in that: CDRLs must always have a parent line reference, they can have multiple parent lines, cannot be informational, cannot be funded, has additional information that is captured separately.
The CDRL identifies what data products are to be formally delivered to the government by a contractor, as well as when and possibly how (e.g. format and quantity) they are to be delivered.

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The Contract Data Requirements List (CDRL) is a document that outlines the specific data or information that is required to be delivered under a contract. It serves as a guide for contractors and government agencies to ensure that all essential data is collected and reported.
Contractors and subcontractors involved in government contracts or projects that necessitate the submission of data as specified in the contract are required to file the Contract Data Requirements List.
To fill out the CDRL, one needs to list the data items that need to be reported, specify the format and delivery method, provide timelines for submission, and outline any related instructions or conditions set forth in the contract.
The purpose of the CDRL is to clearly define the data requirements of a contract to ensure compliance, accountability, and proper oversight in the execution of the contract and facilitate effective communication between the contractor and the contracting agency.
The information that must be reported on the CDRL includes specific data item descriptions, delivery schedules, formats, submission methods, and any special instructions or remarks relevant to the data being reported.
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