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STATE CONTROLLER'S OFFICE PERSONNEL/PAYROLL REVIEW COMMITTEE NOTES January 2004 DATE: February 13, 2004, TO: All Civil Service/Exempt Departments FROM: State Controller's Office Don Ward, Operations

The State Office Personnel Department will prepare a summary of the January meeting and the March 12 meeting as requested. Departmental Personnel/Payroll Management/Payroll Review Committee (PRC) Meeting Summary February 13, 2004, Personnel/Payroll Personnel review meeting held at the State Controller's Office to discuss the state budget. (PRC is a committee of the State Auditor) We will start the meeting with an evaluation of the previous year's review of payroll. It is expected the staff will continue the review and update the staff on progress and results. The meeting will also take up the following topics: • The progress of the Employee Compensation Board and their work during July. • The implementation of the Federal Work Opportunity and Accessibility Act, with the purpose of updating state agencies with their responsibilities. • A summary of the state agency's financial reports for the current fiscal year. The meeting will include Q and A, as well as any other topics that may be of interest to the various departments. Personnel/Payroll Review Committee (PRC) Meeting Minutes February 15, 2004, Personnel/Payroll Meeting minutes from the Personnel/Payroll meeting to the Governor and Legislature. March 11, 2004, Personnel/Payroll Personnel review meeting held at the State Controller's Office to update the State Personnel department on the state of affairs and state employee's salaries. The State Personnel staff will update the State Controller with any changes to current employee salaries. During the meeting it will be discussed how to review the budget and any other items needed to be discussed. It will also be discussed the employee's pay increase plan and the State Controller's position as the lead salary authority. Discussion will also be discussed the upcoming state employee wage increase, salary adjustments, and changes that may be made based on legislative authorization. Departmental Personnel/Payroll Management/Payroll Review Committee (PRC) Meeting Minutes March 15, 2004, Personnel/Payroll Personnel review meeting held at the State Auditor's Office to update the Personnel department with the progress of the State Employee Compensation Board review for the FY 2004 Budget. We will conclude the meeting with a review of the budget. Incoming pay increases are reviewed and approved. The budget also will include a recommendation to re-review the employee's pay raises based on the results of the wage increase committee's review of the FY 2004 pay raises. Committee Members (PRC) Meeting Summary March 17, 2004, Personnel/Payroll Personnel review meeting held at the State Controller's Office to update the State Personnel department on the state of affairs and state employee's salaries.

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