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STATE OF UTAH DIVISION OF CONSUMER PROTECTION STATEMENT OF FUNCTIONAL EXPENSES For organizations who file the IRS Form 990-EZ, 990-PF or 990 N and organizations that do not file any type of IRS Form
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How to fill out utah statement functional expense:

01
Gather all relevant financial information and records.
02
Identify and categorize expenses according to functional areas (e.g., program services, management and general, fundraising).
03
Allocate expenses among different functional areas based on a reasonable and consistent allocation method.
04
Prepare a statement of functional expenses, including a breakdown of expenses by functional area.
05
Review the statement for accuracy and completeness.
06
Submit the completed utah statement functional expense to the appropriate authority or organization.

Who needs utah statement functional expense:

01
Nonprofit organizations in Utah that are required to report their expenses in a functional format.
02
Granting agencies or foundations that may require a utah statement functional expense as part of their reporting or evaluation process.
03
Internal stakeholders of the organization, such as the board of directors or management team, who use the statement to assess the organization's financial performance and allocate resources effectively.

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The last one starting right here is a statement of functional expenses this is a very, very popular report in the nonprofit world this is where you really get into detailed extent analysis you break out the expenses three categories programs admin and fundraising you want to track every program and special events separately again back to the very first thing we talked about having those unique layers for every single transaction or unique attribute attributes it really allows you to get to this type of reporting and for better or for worse one of the key ratios that people look at in the nonprofit sector is nonprofits efficiency and how much is going towards programs and actually the just this morning I got something from nonprofit quarterly, and it said you know how come I can't get any funding for overhead and there is a growing movement in the nonprofit sector that saying overhead is not necessarily evil overhead is not bad historically over the last 20 years nonprofits have really been held you know how much is going to program expenses part of that is because of fraud you know when you get organizations that crop up and say hey we're helping military veterans, and you know twenty percent of the money you donate actually goes towards the programs and eighty percent goes towards admin and fundraising yeah there's a chance that you know a program nonprofit and then that you know is an alert but in general the general rule is if you're at seventy-five percent programs or higher you're considered you know a healthy responsible nonprofit some of the largest ones you know World Vision these big huge billion-dollar nonprofits they get their programs up to 90 91 92 percent for a typical nonprofit oh that's very difficult to achieve I think to your point it sounds like a law that again goes back to context right so if you're a startup, or you're a young nonprofit you're naturally going to have a high or so per head because you may have an executive director of program imager I kept ending on where they allocate their time right you may naturally have a higher percent versus one that's been around four or five ten years when you're able to kind of absorb more of that RNA across the all the program staff an expensive yeah it's definitely related to scale and the larger you are, the easier it is to have this number behind you can see here this is data from the IRS that generally shows that the green bar on top you know Human Services is around eighty percent programs arts and culture seventy-two percent education eighty percent health is any mattress environment the animal seventy-eight percent so again if you're anywhere in that seventy-five percent plus you know you're in mind with his ex patient's chart on the right adjusting as well, and it's how much you have to spend and raising to raise a dollar so in general people spent fifteen to twenty cents to raise a dollar which means their fundraising expenses you know around fifteen to twenty percent one...

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Nonprofit organizations in Utah are required to file a Utah Statement of Functional Expenses. This report provides detailed information about an organization's expenses and how they are allocated among different functions, such as program services, management and general, and fundraising. The filing requirements apply to organizations that are exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code and have gross annual revenue of $200,000 or more.
To fill out the Utah Statement of Functional Expenses form, you will need to provide the following information: 1. Organization Details: Fill out the name and address of your organization at the top of the form. 2. Time Period: Indicate the timeframe for which the expenses are being reported (fiscal year or calendar year). 3. Program Service Expenses: Break down your organization's expenses by program/service category. These categories typically include education and training, direct program expenses, research, and other program-related expenses. Enter the total expenses for each category in the respective column. 4. Supporting Services Expenses: Provide information about your supporting services expenses, such as management and general expenses and fundraising expenses. Include the total expenses for each category in the respective column. 5. Total Functional Expenses: Calculate the total functional expenses by adding up the program service expenses and supporting services expenses. 6. Revenue Deduction: If applicable, subtract any revenue from program services from the total functional expenses to determine the net expenses. 7. Allocation: If necessary, allocate joint costs between program services and supporting services. Provide the amount allocated in the designated column. 8. Total Expenses: Add up the total expenses (net of revenue deductions and allocation) to obtain the total functional expenses. 9. Certification: Sign and date the form to certify that the information provided is accurate to the best of your knowledge. 10. Attachments: If any, attach supporting documents or schedules that provide additional details or explanations for the reported expenses. It's important to note that you may need to refer to the guidelines and instructions provided by the Utah Department of Commerce, Division of Corporations and Commercial Code, or consult with a tax professional for specific guidance on filling out the Utah Statement of Functional Expenses form.
The Utah Statement Functional Expense (USFE) is a financial reporting template used by charitable organizations in the state of Utah to provide detailed information on the functional expenses of the organization. The purpose of the USFE is to ensure transparency and accountability in the use of donor funds and to help stakeholders evaluate the spending patterns and efficiency of nonprofit organizations. The USFE requires organizations to categorize their expenses into program services, management and general, and fundraising activities. By providing this breakdown, the USFE allows stakeholders, including donors, regulatory authorities, and the general public, to analyze how resources are allocated across different areas of an organization's operations. The USFE also helps nonprofit organizations themselves to assess their spending patterns and make informed decisions regarding resource allocation, budgeting, and efficiency improvements. It assists in comparing and benchmarking expenses with similar organizations, which can be useful for assessment and benchmarking purposes. The ultimate aim of the USFE is to promote accountability, integrity, and good governance in the nonprofit sector by ensuring that organizations are transparent about their financial activities and demonstrate responsible use of funds.
The Utah Statement of Functional Expenses requires the following information to be reported: 1. Program Services Expenses: This includes expenses related to the organization's primary activities and goals, such as direct program costs, salaries and benefits of program staff, program supplies and materials, and any other expenses directly related to providing program services. 2. Management and General Expenses: This includes expenses related to the overall management and administration of the organization, such as salaries and benefits of executive staff, accounting and legal fees, office supplies and equipment, and utilities. 3. Fundraising Expenses: This includes expenses related to fundraising activities, such as salaries and benefits of fundraising staff, costs of events and campaigns, advertising and promotional materials, and any other expenses directly related to fundraising efforts. 4. Membership Development Expenses (only for membership organizations): This includes expenses related to growing and maintaining the organization's membership base, such as membership recruitment and retention activities, membership benefits and services, and any other expenses directly related to membership development. These expenses should be categorized and reported separately with their respective amounts in the Utah Statement of Functional Expenses to provide a clear breakdown of how the organization's resources are being allocated and spent.
The penalty for late filing of the Utah Statement of Functional Expense can vary. According to the Utah Code, failure to file the statement within the required time may result in a penalty of up to $1,000 per day until the statement is filed, with a maximum penalty of $25,000. It is important to note that the specific penalty amount may depend on the circumstances and the discretion of the Utah State Tax Commission.
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