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SAMPLE Purchase Order Invitation for Bid (POI FB) Assistive Telecommunications Equipment (ATE) Master Contract Note: Agencies should use this form to request Bi s” from ATE Master Contractors that

Agency shall select a bidder to make a contract offer, after which, to review and approve. The bidder shall deliver bid to the agency at the same time the agency prepares the bid. The agency will submit the bid to the Department for review and approval, which will indicate the contract award. A separate request for bid or PO RFP shall be prepared and submitted for the bidder at the time bids are accepted from other companies; however, the Agency should request an in person visit at the vendor's place of business. Bidders who use a vendor to do the bidding and submit bids should follow standard bidding rules, procedures, and protocols. The contract may be modified by the government or the contractor without going through all the procurement steps outlined in this guideline. 3.4.4.4.11. Bidder Verification Information Form [0016] Please provide the following information to verify that bidders/clients are authorized to bid on the selected contract: Name on file to submit the bid. Full address and telephone number of the organization. No phone numbers are required. Bids must be postmarked by the due date. Bids submitted by post are not considered valid and should not be accepted. Bids submitted after the due date will not be considered valid. Please indicate whether all bids can be considered valid from the same bidder; if so, please submit a Bidder Verification Form. 3.4.4.4.12. Allocation Form [0005] A final bid must be completed and returned to the requesting agency as soon as possible, including all bid materials, invoices, and supporting evidence of payment. Agency will notify bidder of the result within 30 calendar days. This is the last chance for bidders to correct any errors. All bidders must be registered with the Office of Acquisition Policy and Procedures. Bidders will be provided a Bid Receipt for the invoice and can pay within two business days or more after receipt of the invoice. This payment must be made to the agency that is receiving the bid. All agency invoices must be paid by the due date, or the agency will be asked to receive payment at the bidding agency on the basis of the invoice being paid. The bid may not be rejected until the due date of invoice is paid. The invoice also lists the contractor's invoice and an additional set of invoices, which must be paid within two calendar days after receipt of the invoice from the bidder.

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