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Event Application Form Guidance notes www.portsmouth.gov.uk Event application form guidance notes: page 2 Index 2 Introduction 2 Portsmouth Events Safety Advisory Group (PE SAG) 3 Stage 1: Pre-Planning

The guidance applies only in relation to emergency situations resulting from the impact of a planned or actual terrorist incident, or by way of natural disasters. The principle underlying this guidance is that: (a) families and individuals are entitled to expect that, in the circumstances of an incident, all essential information about their loved ones will be made available to the authorities in a timely manner, particularly for individuals who are living in vulnerable circumstances or are children at risk of immediate harm. (b) the responsibility to maintain the appropriate information levels and to be fully responsive to requests for information rests primarily with the event management authorities that plan and run the incident. (c) such authorities should take measures to ensure that those who are affected are made aware as soon as possible of the status of essential or other information, and that their needs are considered with the safety, security and welfare of others at heart. Notes: The National Registry of Missing and Unidentified Children does not have an immediate policy on how to respond to reports of missing children. There is no mandatory information-sharing policy with the National Registry for child abduction, disappearance and missing children. Appendix A-2 provides guidance on the responsibilities and best practice with respect to lost child reporting during and immediately following significant disasters or accidents. Index 3 Chapter 1: Planning and Operations 3.1 Overview 3.2 Identification of the Incident 4 Planning Summary 5 The General Duty of Care to Report an Incident 6 Organizing the Event 7 Stage 1: Preparations 2.1 Local Authority Plans 9 Stage 2: Organizing the Event 2.2 Building Organizational Capacity 3.3 The Planning Framework 3.4 Final Approval of Events 7 Stage 3: Final Preparations 1.3 Public Events 10 Appendix A: Disclosure of Information and Incident Action Plan 21 Appendix B: Emergency Response Plan 25 Event Risk Assessment Guidance Notes from The General Duty of Care to Report an Incident provide background information on the principles underlying the policy requirements. Provide background information on the principles underlying the policy requirements. This is a general outline of the main policies and procedures governing the information-sharing practices that should be followed where information is sought concerning a particular event, incident or occurrence.

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What is event application form?

The event application form is a document that needs to be filled out when applying for permission to hold an event or gathering.

Who is required to file event application form?

Any individual or organization planning to organize an event or gathering is required to file the event application form.

How to fill out event application form?

To fill out the event application form, you need to provide all the requested information accurately and completely.

What is the purpose of event application form?

The purpose of the event application form is to gather information about the event, its organizers, and its logistics to ensure compliance with regulations and obtain necessary permissions.

What information must be reported on event application form?

The event application form typically requires information such as event details, date and location, organizers' contact information, expected number of attendees, proposed activities, and any necessary permits or licenses.

When is the deadline to file event application form in 2023?

The specific deadline to file the event application form in 2023 may vary depending on the jurisdiction and event requirements. It is advisable to check with the relevant authorities for the exact deadline.

What is the penalty for the late filing of event application form?

The penalty for the late filing of the event application form may vary depending on the jurisdiction and event regulations. It is advisable to consult the relevant authorities to understand the specific penalty for late filing.

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