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Welcome to a free mini tutorial brought to you by access learning zone.com I am your instructor Richard Ross you can find this and tons more free tips and tricks plus other tutorials on my website at access learning zone comm slash tips in this tutorial I'm going to teach you how to get query criteria from a forum in other words pick a customer on a forum and then run a query showing all the records related to that customer I'm going to show you how to enter criteria manually in a query I'm going to teach you about the forms form name field name notation which is how we get information off of a form than I'm going to teach you how to use a list box to select a customer then press a button to run a query showing all the orders just for that customer now I consider this to be an intermediate level tutorial so if you have never created forms or list boxes or use the command button wizard I strongly recommend you take one of my basic tutorials first I've built a sample database file that is two basic tables in it, I've got a customer table which simply has customer ID and a company name very simple I have an order table order T that has order ID which is the auto number the customer ID which links back to the customer table, so this is customer one customer two and so on and if you don't know how to set up a basic relationship between tables that's a different tutorial I cover that might access 201 tutorial on my website I also have a couple of other informational fields here about the order such as order date and the order total you can have as many fields in here as you want I've set up a simple form for my customer called customer F that simply has those two fields from the customer table in here now what I'd like to be able to do is once this customer form is open I'd like to be able to generate queries or perhaps reports based on just this customer and I want to get the information from the customer form now if you go into design view, and you look in the toolbox under the command button wizard there is an option where you can open up another form and show specific records to display in other words open up another form for example an orders form and show only orders for this customer but that only works with forms you can't do it with queries or reports, so we're going to learn how to do this manually now in order to do this I need to know what field I'm referencing and what form name I'm referencing this is the customer F form and I want to get the customer ID field, so I can limit my query based on that information so remember that or write it down somewhere alright now go back to form view, so your form is open, and you've got a record sitting here otherwise this won't work switch over to your database window and go to queries and then new go to design view and hit OK now I want to make a query that shows a list of all the orders just for the currently open customer, so I'm going to bring in the order table, and you can also bring in the...
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