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INFORMATION SYSTEMS COMMITTEE MEETING MINUTES January 13, 2014, The Information Systems Committee meeting was called to order by Chairman, Fred Berry at 6:12 P.M. Present were Jack Ferguson, Sharon
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Create an agenda - Start by listing all the topics that need to be discussed during the meeting. Prioritize them based on importance and allocate sufficient time for each item.
02
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Define the meeting objectives - Clearly outline what the purpose of the meeting is and what outcomes are expected. This will help keep the discussion focused and ensure that everyone is on the same page.
04
Invite relevant stakeholders - Identify the individuals who should be present at the meeting and send out invitations well in advance. Make sure to include key decision-makers, subject matter experts, and any other individuals who can contribute valuable insights.
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Set a meeting date and time - Find a suitable time slot that accommodates everyone's availability. Consider using scheduling tools to simplify the process and avoid conflicts.
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Start the meeting on time - Begin the meeting promptly and briefly go over the agenda and objectives. Encourage participants to actively contribute and maintain a respectful and inclusive environment.
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Facilitate discussions - As the meeting progresses, guide the conversation and ensure that all agenda items are covered. Encourage open dialogue, active listening, and constructive feedback from all participants.
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Document key points - Assign a note-taker to capture the main discussion points and decisions made during the meeting. This will serve as a reference for future follow-ups and actions.
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Summarize and conclude - Towards the end of the meeting, recap the key takeaways and any action items that need to be addressed. Thank all the participants for their contributions, and provide a clear next step or plan of action.

Who needs information systems committee meeting:

01
IT department personnel - Since the information systems committee meeting focuses on discussing technology-related matters, it is essential for the IT team to be present. They can provide insights, updates, and recommendations on existing systems or potential technological solutions.
02
Department heads or managers - Leaders from different departments within an organization can benefit from attending the committee meeting to represent their teams' needs. They can contribute to the discussion by providing input on how information systems impact their respective areas of responsibility.
03
Executive management - Executives or senior management should be part of the information systems committee meeting to ensure alignment between technology decisions and larger strategic objectives. Their involvement can help prioritize projects, allocate resources, and provide the necessary support for successful IT implementations.
04
Stakeholders - Depending on the meeting's agenda, other stakeholders such as external consultants, vendors, or clients may also need to participate. Their presence can provide additional perspectives or expertise, especially when discussing major system implementations or upgrades.

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