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Regular City Council Meeting Minutes October 6, 2009-Page 1 of 9 REGULAR CITY COUNCIL MEETING OCTOBER 6, 2009 7:00 P.M. A Regular Meeting of the Terrell City Council was held on Tuesday, October 6,
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How to fill out a regular city council meeting:

01
Start by creating an agenda: Determine the topics that need to be discussed, and list them in the order they will be addressed during the meeting.
02
Notify the council members: Send out a notice to all council members regarding the date, time, and location of the meeting. Include a copy of the agenda as well.
03
Prepare necessary documents: Assemble any relevant documents, reports, or presentations that will be discussed during the meeting. Ensure that all council members receive copies in advance, so they have time to review the materials.
04
Set up the meeting space: Arrange the meeting room in a way that allows everyone to see and hear each other clearly. Make sure there are enough chairs, tables, and any necessary audio-visual equipment.
05
Call the meeting to order: Begin the meeting by officially calling it to order and welcoming all attendees. Confirm the presence of a quorum, which is the minimum number of council members required for the meeting to proceed.
06
Follow the agenda: Guide the meeting according to the agenda, ensuring that each topic is addressed in a timely manner. Keep the discussion focused and respectful, allowing all council members to contribute their input.
07
Encourage public participation: Provide an opportunity for members of the public to speak during the meeting. Set clear guidelines regarding speaking time limits and maintain order during this period.
08
Keep accurate minutes: Assign someone to take minutes during the meeting, documenting the decisions made, actions taken, and any important discussion points. These minutes will serve as a record of the meeting and can be referred to in the future.
09
Vote on matters requiring approval: If necessary, conduct votes on issues that require council approval. Follow the established procedures for voting, such as using a show of hands or a roll call vote, and record the results accurately.
10
Adjourn the meeting: Once all agenda items have been addressed, officially adjourn the meeting. Thank the council members and attendees for their participation and wrap up any necessary administrative tasks.

Who needs regular city council meetings?

01
Local government officials: City council meetings are crucial for government officials who make decisions and take actions that impact the residents of the city.
02
Council members: Regular council meetings are necessary for council members to fulfill their responsibilities, such as proposing and voting on legislation, discussing issues, and representing their constituents.
03
City residents: Regular council meetings offer an opportunity for city residents to stay informed about local government affairs, voice their concerns, and advocate for specific causes or projects.
04
City employees: City council meetings can address matters related to city administration, funding, and policies that directly affect city employees and their working conditions.
05
Business owners and developers: City council meetings often involve discussions on economic development, zoning regulations, and other policies that can impact businesses and developers within the community.
06
Nonprofit organizations: Regular council meetings may touch upon matters related to grants, partnerships, or regulations that can affect the operations of local nonprofit organizations.
07
Media: Council meetings provide reporters, journalists, and media outlets with valuable information and updates about local government actions, allowing them to inform the public accurately.

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