Get the free CONVENING THE ORDINARY GENERAL MEETING OF SHAREHOLDERS

STI ROM S.A. A member of Viola Group Romanian Legal Person, The Companies headquarters located in Bucharest Blvd. Theodor Pal lady NR. 45, sector 3 Tells: 201.85.00; Fax 345.10.23 No. of order in

How to fill out convening form ordinary general

Point by point guide on how to fill out a convening form for an ordinary general:

1. Start by entering the name of the company or organization convening the meeting. This should be the legal name and should match the official records.
2. Next, provide the date and time of the meeting. Be specific and include the exact date, as well as the time it will begin and end. It is important to be accurate to ensure all participants are aware of when to attend.
3. Include the location of the meeting. Provide the address of the venue where the meeting will be held. If it is an online meeting, specify the platform or link that participants should use to join.
4. Indicate the purpose of the meeting. Whether it is to discuss financial matters, approve policies, or elect board members, clearly state the objective of the ordinary general meeting.
5. Specify who needs to attend the meeting. This could include shareholders, board members, executives, or specific individuals who have a direct interest or role in the matters being discussed.
6. Include any special requirements or instructions for attendees. If there are any documents that participants need to bring or any preparations they need to make, clearly outline these in the convening form.

Who needs a convening form for an ordinary general?

1. Companies or organizations that have formalities and legal obligations related to conducting general meetings often require a convening form. These may include corporations, associations, or non-profit organizations.
2. Shareholders or members of the company or organization who are entitled to attend and participate in the ordinary general meeting need a convening form. It serves as a formal invitation and provides all the necessary details about the meeting.
3. Board members or executives responsible for organizing and convening the ordinary general meeting also need a convening form to communicate the meeting details effectively and ensure compliance with corporate governance requirements.

Overall, the convening form for an ordinary general meeting is essential for providing clear instructions, information, and formalities regarding the meeting to both the organizers and the attendees. It ensures that everyone involved is properly informed and able to participate in the meeting as required by the company's bylaws or governing regulations.

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What is convening form ordinary general?

The convening form ordinary general is a document used to notify shareholders and other relevant parties about the upcoming ordinary general meeting of a company.

Who is required to file convening form ordinary general?

The company's management or board of directors is responsible for filing the convening form ordinary general.

How to fill out convening form ordinary general?

The convening form ordinary general can typically be filled out online or in physical form, depending on the requirements of the jurisdiction. It usually requires information about the meeting date, time, location, agenda items, and voting procedures.

What is the purpose of convening form ordinary general?

The purpose of convening form ordinary general is to inform shareholders and stakeholders about the upcoming general meeting, provide details about the agenda items, and ensure compliance with regulatory requirements.

What information must be reported on convening form ordinary general?

The convening form ordinary general typically includes details such as the meeting date, time, location, agenda items, voting procedures, and contact information for inquiries.