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AUTHORIZATION TO INCREASE PURCHASE ORDER (PO) LIMIT (CAPITAL PROJECTS) Bldg/Department: Purchase Order Number: Vendor Name: Original PO Amount: (Excluding tax & shipping) Additional Amount Requested:

How to fill out purchase order increase authorization

How to fill out purchase order increase authorization:

1. Start by obtaining the necessary form or document for the purchase order increase authorization. This can typically be obtained from the appropriate department or person within your organization.
2. Begin by providing your personal information, such as your name, contact details, and designation or position within the company.
3. Clearly state the reason for the purchase order increase. This can be due to various factors, such as unexpected changes in project requirements, additional resources needed, or unforeseen expenses.
4. Specify the current purchase order number that needs to be increased and provide any relevant details, such as the date of the original order and the vendor or supplier involved.
5. Indicate the new or increased amount for the purchase order. This should be the total amount that includes the additional funds required.
6. Justify the need for the purchase order increase by providing a detailed explanation. This can include any relevant supporting documentation or evidence, such as quotes, invoices, or project scope changes.
7. If necessary, provide any additional information or instructions that may be required for the approval and processing of the purchase order increase.
8. Sign and date the document, indicating your agreement and understanding of the request.
9. Submit the completed purchase order increase authorization form to the appropriate department or person within your organization responsible for reviewing and approving such requests.

Who needs purchase order increase authorization:

1. Departments or individuals within an organization who require additional funds for a specific purchase order.
2. Project managers or team leaders who identify the need for additional resources or unforeseen expenses.
3. Decision-makers or individuals responsible for approving and processing purchase order increase requests, such as finance or procurement departments.

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