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Conflict of Interest Policy for the International Darkly Association (January 2014) The purpose of the following policy and procedures is to complement the bylaws of International Darkly Association

How to fill out conflict of interest policy

How to fill out conflict of interest policy:

1. Start by reading the entire conflict of interest policy document carefully. Make sure you understand the purpose and requirements of the policy.
2. Identify any potential conflicts of interest that may exist for you or your organization. This can include financial interests, personal relationships, or any other situations that may compromise your objectivity or integrity.
3. Disclose any conflicts of interest in writing, providing all relevant details. Be transparent and honest in your disclosure.
4. Assess the potential impact of the disclosed conflicts of interest on your decision-making or actions. Consider the risks involved and whether steps need to be taken to mitigate or manage these conflicts.
5. Consult with relevant parties, such as supervisors, colleagues, or a designated ethics officer, if you need guidance or clarification on any aspect of the conflict of interest policy.
6. Follow the procedures outlined in the policy for managing conflicts of interest. This may involve recusal from certain decisions, forming committees, seeking independent advice, or other appropriate measures.
7. Keep records of all relevant disclosures, discussions, and actions taken to address conflicts of interest. This will support transparency and accountability.
8. Regularly review and update your conflict of interest disclosure as circumstances change. It is important to reassess and update your disclosures as needed to ensure ongoing compliance with the policy.

Who needs conflict of interest policy:

1. Organizations of all sizes and types, including businesses, nonprofits, and government entities, should have a conflict of interest policy in place.
2. Executives, board members, employees, and volunteers within an organization should be aware of and adhere to the conflict of interest policy.
3. Any individual who has decision-making authority or who handles financial transactions on behalf of an organization may need to comply with the conflict of interest policy.
4. Stakeholders, including shareholders, clients, customers, and donors, often expect organizations to have a conflict of interest policy in place to safeguard their interests and ensure fair and ethical practices.
5. Compliance with conflict of interest policies is essential for maintaining trust, integrity, and transparency within an organization and its relationships with external parties.

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