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Minutes of the Glendale City Council meeting held on June 4, 2002, covering roll call, closed sessions, regular business, presentations, consent items, ordinances, action items, hearings, and council
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How to fill out MINUTES

01
Title the document as 'Minutes of Meeting'.
02
Include the date, time, and location of the meeting.
03
List the names of attendees and their roles.
04
Note the agenda items discussed during the meeting.
05
Summarize key points and decisions made for each agenda item.
06
Record any action items along with assigned responsibilities and deadlines.
07
Include the time the meeting adjourned.
08
Sign off or provide space for approver's signature if required.

Who needs MINUTES?

01
Meeting organizers who need to keep records of discussions.
02
Participants who want to review action items and decisions made.
03
Stakeholders who were not present and need updates.
04
Administrators for documentation and compliance purposes.
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Intermediate level. Our long-running series of topical discussion and new vocabulary, brought to you by your favourite BBC Learning English presenters. If you like our 6 Minute English podcast, you might like our other podcasts. Click on the images to find out more.
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Your English Level LevelClass LevelCEFR Level* 6 Upper Intermediate B2 5 Intermediate B1 4 Low Intermediate B1 3 Pre-intermediate A25 more rows
How to write meeting minutes reports Make an outline. Prior to the meeting, create an outline by picking or designing a template. Include factual information. Write down the purpose. Record decisions made. Add details for the next meeting. Be concise. Consider recording. Edit and proofread.
10-minute English cycle Set a clear goal for a specific skill, e.g. listening. Choose a comprehensible and interesting source. Spend 10 minutes practising the skill. Assess how your goal has been achieved. Use items/skills learned from 10-minute English in everyday communication.

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MINUTES are the official written record of the discussions and decisions made during a meeting.
Typically, the secretary of the meeting is responsible for filing MINUTES, but it can vary depending on the organization's policies.
To fill out MINUTES, you must summarize the key points discussed, include the names of attendees, document decisions made, and note any action items or follow-ups.
The purpose of MINUTES is to provide a formal record for future reference, ensuring transparency and accountability in organizational decisions.
MINUTES should report the date, time, and location of the meeting, attendees, agenda items discussed, key decisions made, and any action items assigned.
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