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Laboratory Move and Closeout Procedure Overview It is the policy of Weill Cornell Medicine (CM) to provide and maintain an efficient systematic mechanism to support all moves of research laboratories,
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How to fill out laboratory move and closeout:

01
Gather all necessary documentation: Before starting the move and closeout process, make sure to collect all relevant documents such as inventory lists, equipment manuals, safety data sheets, and any other paperwork related to the laboratory.
02
Evaluate equipment and supplies: Conduct a thorough assessment of all the equipment and supplies in the laboratory to determine which items can be moved, which need to be disposed of, and which should be handed over to another department or institution.
03
Develop a timeline: Create a detailed timeline outlining the entire move and closeout process. This should include specific dates and deadlines for various tasks such as packing, transportation, and finalizing paperwork.
04
Notify stakeholders: Inform all relevant stakeholders about the laboratory move and closeout, including employees, management, and any external parties involved. This will ensure that everyone is aware of the process and can collaborate effectively.
05
Coordinate logistics: Plan the logistics of the move, including transportation, packaging materials, and any specialized equipment needed. Ensure that the transportation arrangements comply with safety regulations and that fragile or hazardous items are properly handled.
06
Secure necessary approvals: Obtain any required approvals or permits for the laboratory move and closeout. This may include permits for hazardous materials or adherence to specific regulations and guidelines.
07
Implement safety measures: Prioritize safety during the move and closeout process. Provide appropriate training to employees involved in packing and handling equipment, ensure that proper safety protocols are followed, and have emergency plans in place.
08
Update records and documentation: Keep track of all changes and updates during the move and closeout process. Maintain accurate records of any equipment or supplies that are disposed of, transferred, or relocated.

Who needs laboratory move and closeout?

01
Research institutions: Laboratories within research institutions often undergo moves and closeouts due to various reasons such as renovations, relocations, or closure.
02
Educational institutions: Laboratories in schools, colleges, and universities might require move and closeout procedures when upgrading facilities, changing courses, or discontinuing specific programs.
03
Private companies: Pharmaceutical companies, biotech firms, and other businesses with laboratory facilities may need to fill out the laboratory move and closeout process when moving to new locations, merging with other companies, or shutting down operations.
04
Government agencies: Laboratories operated by government agencies, such as those in the field of public health or agriculture, may need to go through the move and closeout process as part of organizational restructuring or resource reallocation.
In summary, the laboratory move and closeout process involves steps such as gathering documentation, evaluating equipment, developing a timeline, coordinating logistics, obtaining approvals, implementing safety measures, and updating records. This process can be relevant to various institutions including research and educational agencies, private companies, and government organizations.

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