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Washington University in St. Louis Policy Statement for Check Requests (Last Updated 11/27/12)Overview The University relies upon individual judgment at all levels of the organization in determining

How to fill out check requests

How to fill out check requests:

1. Start by obtaining a check request form from your organization's finance department. This form may be available online or as a hard copy.
2. Fill in the date on the check request form. This should reflect the current date or the date when the request is being made.
3. Provide your name and contact information. This is important for the finance department to get in touch with you if they have any questions or require additional information.
4. Enter the purpose or reason for the check request. Be clear and specific about why you need the funds and provide any supporting documentation if required.
5. Indicate the amount of money you are requesting. Clearly state the dollar amount, making sure to use both numerals and words to avoid any confusion.
6. Specify the account to which the funds should be charged. This could be a project code, department code, or any other identification number that is used in your organization's financial system.
7. If applicable, include details such as the payee's name and address. This information is necessary if the check needs to be mailed or delivered to a specific individual or organization.
8. Review the completed check request form for any errors or omissions. Make sure all the necessary fields have been filled out accurately.
9. Submit the check request form to the appropriate person or department as instructed by your organization's policies. This could be a supervisor, finance manager, or designated individual responsible for processing check requests.

Who needs check requests:

1. Organizations that require a formal process for requesting funds.
2. Departments or individuals within an organization that need to make purchases or request reimbursements.
3. Nonprofit organizations that need to track and document expenses for auditing and financial reporting purposes.
4. Companies or institutions that have specific approval procedures in place to control spending and allocate funds appropriately.
5. Individuals who have been given the responsibility to manage and allocate funds within an organization.

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What is check requests?

Check requests are formal requests submitted to authorize the issuance of a check for payment.

Who is required to file check requests?

Anyone authorized to request payments on behalf of an organization or individual may be required to file check requests.

How to fill out check requests?

Check requests are usually filled out by providing information such as payee details, amount to be paid, purpose of payment, and any supporting documentation.

What is the purpose of check requests?

The purpose of check requests is to ensure that payments are properly authorized and documented before issuing a check for payment.

What information must be reported on check requests?

Check requests must include details such as payee name, payment amount, payment reason, account coding, and any approval signatures.