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ACCOUNTING PROCEDURES Georgia Recreation and Park Association March 2015 Cash Disbursement Procedure The following Cash Disbursement Procedure is the responsibility of the GPA Office Manager under

How to fill out cash disbursement procedure

How to fill out cash disbursement procedure:

1. Review the cash disbursement procedure document thoroughly to understand the requirements and steps involved.
2. Gather all necessary information and documentation required for the disbursement, such as receipts, invoices, or other supporting documents.
3. Ensure that the disbursement request complies with the organization's policies and procedures, including any spending limits or approval requirements.
4. Complete the cash disbursement form or template provided by the organization, ensuring that all required fields are filled out accurately and completely.
5. Attach all supporting documents to the disbursement form, ensuring that they are organized and easily identifiable.
6. Double-check all the information provided, including the accuracy of the amounts, account numbers, and payee details.
7. Seek appropriate approval for the disbursement as per the organization's hierarchy, whether it is from a supervisor, department head, or finance manager.
8. Submit the completed cash disbursement form and supporting documents to the designated person or department responsible for processing disbursements.
9. Follow up on the status of the disbursement request if necessary, ensuring that any required additional information or actions are promptly provided.
10. Keep a record of the disbursement request and any related communications or approvals for future reference or audit purposes.

Who needs cash disbursement procedure:

1. Organizations or businesses that handle and disburse cash regularly, such as retailers, restaurants, or non-profit organizations, need a cash disbursement procedure to ensure proper control and accountability over their cash transactions.
2. Finance or accounting departments within companies or organizations are primarily responsible for implementing and following cash disbursement procedures to maintain accurate financial records and prevent fraud or misuse of funds.
3. Employees who are involved in the disbursement process, such as finance teams, accounts payable staff, or authorized individuals responsible for making payments, need to understand and adhere to the cash disbursement procedure to ensure consistency and compliance with the organization's policies.

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What is cash disbursement procedure?

The cash disbursement procedure is a set of guidelines and protocols that govern how and when cash payments are made by an organization.

Who is required to file cash disbursement procedure?

Any organization that deals with cash payments is required to have and follow a cash disbursement procedure.

How to fill out cash disbursement procedure?

Cash disbursement procedures can be filled out by detailing the steps and protocols for approving and making cash payments.

What is the purpose of cash disbursement procedure?

The purpose of a cash disbursement procedure is to ensure transparency, accuracy, and accountability in cash payments.

What information must be reported on cash disbursement procedure?

Information such as the payee's name, payment amount, date of payment, and approving authority must be reported on a cash disbursement procedure.