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MINUTES OF ORDINARY MEETING OF COUNCIL HELD ON TUESDAY, 5 APRIL 2005 Present: The Mayor, Councillor A Ryan (Chairperson) (Gordon Ward) Councillors A Andrew & E Malice (Conagra Ward) Councillors L

How to fill out minutes of ordinary meeting

How to fill out minutes of ordinary meeting:

1. Start by including the name and date of the meeting at the top of the document.
2. Record the attendees' names and titles in attendance, as well as any invited guests or absentees.
3. Begin the minutes with a brief summary of the meeting's objectives or agenda items.
4. Document the main discussions, decisions, and actions taken for each agenda item, using clear and concise language.
5. If there are any presentations or reports, mention the key points and outcomes.
6. Note any important deadlines, follow-up actions, or responsibilities assigned during the meeting.
7. Maintain a neutral tone and avoid personal opinions or biased interpretations.
8. Include any additional information that may be necessary, such as voting results or motions passed.
9. Conclude the minutes with the time of adjournment and the date of the next meeting if applicable.

Who needs minutes of ordinary meeting?

1. Board of Directors: The board members require minutes to ensure accurate documentation of decisions made during the meeting and to inform absent members about the discussions and outcomes.
2. Shareholders or Stakeholders: Minutes provide transparency and accountability to shareholders or stakeholders who have a vested interest in the organization's operations and decision-making processes.
3. Management: Minutes can serve as a reference for management personnel to track progress, follow up on action items, and ensure effective implementation of decisions.
4. Legal Compliance: Minutes of ordinary meetings may be requested during audits or legal proceedings to demonstrate compliance with laws, regulations, or internal policies.
5. Organizational Records: Minutes are an essential part of an organization's historical records, preserving a detailed account of meetings for future reference, archival, or institutional memory purposes.

For pdfFiller’s FAQs

What is minutes of ordinary meeting?

Minutes of ordinary meeting are official written records documenting the discussions, decisions, and actions taken during a meeting.

Who is required to file minutes of ordinary meeting?

The person responsible for taking minutes during the meeting, typically the secretary or designated individual, is required to file the minutes of ordinary meeting.

How to fill out minutes of ordinary meeting?

Minutes of ordinary meeting should include the date, time, location of the meeting, attendees, agenda items, discussion points, decisions made, action items, and signatures of attendees.

What is the purpose of minutes of ordinary meeting?

The purpose of minutes of ordinary meeting is to provide a formal record of what took place during the meeting, including decisions made, actions agreed upon, and next steps to be taken.

What information must be reported on minutes of ordinary meeting?

Information reported on minutes of ordinary meeting includes agenda items, discussions, decisions, and action items, as well as names of attendees and any voting results.

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