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ORDINARY MEETING OF COUNCIL 23 September 2015 Members of Council His Worship the Mayor J Rode Deputy Mayor L W Stephens Councillors: D C Devlin, D Gadgets, M Hop good, K Jackson, D Johnson J A Papilla,

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How to fill out ordinary meeting of council

How to fill out an ordinary meeting of council:

01

Start by preparing an agenda: Before the meeting, create a detailed agenda listing all the topics to be discussed. This will help keep the meeting organized and ensure all important matters are addressed.

02

Establish a quorum: Ensure that there is a sufficient number of council members present to conduct business. Typically, a quorum is needed for decisions to be valid.

03

Call the meeting to order: Begin the meeting by officially calling it to order. This can be done by the chairperson or designated meeting leader.

04

Approve minutes of previous meeting: Review the minutes from the previous meeting and seek approval. Any necessary corrections or additions should be made before moving forward.

05

Present reports: Provide updates on projects, initiatives, and any relevant information. This can include financial reports, committee reports, or any other reports that are important for the council to be informed about.

06

Discuss agenda items: Go through each item listed on the agenda and allow for discussion and debate. Encourage all council members to have their say and ensure that all viewpoints are considered.

07

Make decisions and vote: After discussing each agenda item, it's time to make decisions. Members can vote on motions or proposals through a show of hands, roll call, or any other suitable method. Ensure that voting is conducted fairly and in accordance with the council's rules.

08

Set future meeting dates: Determine the date and time for the next council meeting. It's important to plan ahead and ensure regular meetings are scheduled.

Who needs an ordinary meeting of council?

01

Local government authorities: Ordinary meetings of council are primarily held by local government authorities, such as city councils, municipal councils, or county councils. These meetings provide a forum for elected council members to discuss and make decisions on matters that affect the community.

02

Council members: All council members, including the mayor or chairperson, need to attend these meetings as they are responsible for serving their constituents and making decisions on behalf of the community.

03

Community members: While not always required, ordinary council meetings may be open to the public. Community members who have an interest in local government affairs, want to voice their concerns, or gain insight into the decision-making process can attend these meetings.

Overall, an ordinary meeting of council is crucial for transparent governance, collaboration among council members, and ensuring that the needs and interests of the community are properly addressed.

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What is ordinary meeting of council?

An ordinary meeting of council is a regular scheduled meeting where council members discuss and make decisions on various matters regarding the community.

Who is required to file ordinary meeting of council?

The council members or the council secretary are usually responsible for filing the ordinary meeting of council.

How to fill out ordinary meeting of council?

The ordinary meeting of council is typically filled out with details of the agenda, discussions, decisions made, and any other relevant information.

What is the purpose of ordinary meeting of council?

The purpose of the ordinary meeting of council is to address important matters, make decisions, and keep the community informed about the council's activities.

What information must be reported on ordinary meeting of council?

Information such as agenda items, decisions made, any motions passed, and any other important discussions should be reported on the ordinary meeting of council.

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