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LATE AGENDA ITEMS FOR ORDINARY COUNCIL MEETING Time and Date: 10:30AM on 5 February 2016 Venue: Great Southern Room, State Library of WA, Perth Anthony Friday Chief Executive Officer ! ! ! ! ! ! !

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How to fill out late agenda items for:

1. Start by identifying the purpose of the late agenda items and why they need to be included in the agenda. Is it due to new information that has come up recently or any urgent matters that require attention in the meeting?
2. Clearly state the title or topic of each late agenda item. Make sure to provide a brief description or background information to give context to the item.
3. Indicate the desired outcome or objectives for each late agenda item. What do you hope to achieve or discuss during the meeting regarding these items?
4. If applicable, assign responsible individuals or departments who will be presenting or leading the discussion on each late agenda item.
5. Determine the estimated time needed to discuss each late agenda item. This will help ensure that the meeting stays on track and every topic gets sufficient attention.
6. Arrange the late agenda items in a logical order that makes sense for the flow of the meeting. Consider grouping related items together or placing more time-sensitive matters at the beginning.
7. Include any necessary supporting materials or documents that are related to the late agenda items. This will help attendees prepare in advance and have all the information they need during the meeting.

Who needs late agenda items for:

1. The meeting organizer or chairperson may need late agenda items to address any new or urgent matters that have come up since the initial agenda was created. It allows them to ensure that all important topics are covered and nothing is overlooked.
2. Attendees or participants of the meeting need late agenda items to be aware of any additional topics or issues that will be discussed. It helps them prepare and contribute effectively to the meeting, especially if they need to provide input or make decisions related to these items.
3. Any individuals or departments responsible for presenting or leading the discussion on late agenda items need them to properly prepare their presentations or discussions. It ensures they have enough time to gather information, analyze data, or develop proposals related to these items.

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