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Form of proxy For use by ordinary shareholders at the Annual General Meeting to be held at Morrison & Forster (UK) LLP, 7th Floor, Viewpoint, One Rope maker Street, London EC2Y 9AW on Tuesday 15 May

How to fill out form of proxy

How to fill out a form of proxy:

1. Start by reading through the form carefully and understanding the purpose of a proxy. A proxy is a legal document that allows someone else to act on your behalf, usually in voting or making decisions at a meeting or event.
2. Fill in your personal information accurately, including your full name, address, and contact details. It's important to provide correct information for identification purposes.
3. Specify the date and location of the meeting or event for which you are appointing a proxy. This ensures that your proxy is valid only for that particular occasion.
4. Clearly state the name of the person you are appointing as your proxy. Make sure you have their full name and any other necessary identification details.
5. Choose the specific powers or authority you want to grant to the proxy. This may include voting on your behalf, making decisions, signing documents, or representing you in discussions. Be specific and clear in defining these powers.
6. Sign and date the form. Your signature indicates that you understand and agree with the terms outlined in the proxy form.
7. Submit the form to the appropriate authority or organization as instructed. This may involve mailing it, submitting it online, or delivering it in person.
8. Keep a copy of the filled-out form for your own records. It's always important to have a record of any legal documents you sign.

Who needs a form of proxy?

1. Shareholders: Shareholders of corporations often use forms of proxy to appoint someone to vote on their behalf in shareholders' meetings. This is common in larger corporations with a large number of shareholders.
2. Homeowners' associations: Members of homeowners' associations may need forms of proxy to vote on various issues related to their community or association, especially if they cannot physically attend the meetings.
3. Nonprofit organizations: Nonprofits often hold annual general meetings or board meetings where important decisions are made. Members or board directors who cannot attend these meetings may appoint a proxy to represent them and vote on their behalf.
4. Professional organizations: Professional associations or societies frequently have meetings where decisions are taken, such as electing board members or approving bylaws. Members who are unable to attend such meetings may appoint a proxy to participate on their behalf.

By following the steps outlined above, anyone who needs to fill out a form of proxy can do so accurately and effectively, ensuring that their interests are properly represented even if they cannot personally attend a meeting or event.

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