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TRIPURA ELECTRICITY REGULATORY COMMISSION Vilyui Bhagavān, Victoria, Bahawalpur, Agartala Tripura (W), Pin799001 N.I.T. No. F.47/TERM/09/04 Dated,19thDecember2013 INVITATIONOFBIDSFORCONSULTANCYSERVICES

How to fill out invitation of bids for

How to fill out an invitation of bids:

1. Clearly state the purpose of the invitation: Begin by providing a clear and concise title or heading indicating that it is an invitation for bids. This will inform potential bidders about the purpose of the document.
2. Provide detailed project information: Include all the necessary project details, such as project name, location, scope of work, and any specific requirements or qualifications that the bidders should meet. This information will help potential bidders understand the project and determine if they are eligible to participate.
3. Specify the bidding process: Outline the procedures and deadlines for submitting bids. Specify the date, time, and location for the bid submission. Additionally, include the contact information of the person responsible for managing the bids, in case bidders have any questions or need further clarification.
4. Clearly define the evaluation criteria: State the evaluation criteria that will be used to assess the bids. This may include factors such as price, quality, experience, and compliance with specified requirements. Providing clarity on the evaluation process will help bidders understand how their submissions will be assessed.
5. Outline the required bid documentation: Clearly list all the documents that the bidders need to submit along with their bids. This may include technical specifications, financial statements, certificates, licenses, or any other relevant documentation. Be specific about the format and any specific requirements for each document.
6. Provide information about bid security: If required, specify the amount of bid security or a bid bond that bidders need to include with their bids. Explain the purpose of bid security and any conditions for its return or forfeiture.
7. Clarify the terms and conditions: Include a section outlining the terms and conditions associated with the bidding process. This may include details about contract negotiation, contract award, project timelines, payment terms, and any other relevant information. Ensure that all potential bidders are aware of the terms they will be required to comply with.

Who needs an invitation of bids:

1. Government agencies: Government entities often require bids for various projects, such as infrastructure development, public services, or the procurement of goods and services. Inviting bids ensures transparency and provides equal opportunities for potential suppliers.
2. Private companies: Private companies may issue invitations for bids when they have large projects or contracts that require multiple vendors or sub-contractors. This allows them to compare different offers and select the most suitable supplier based on their requirements and budget.
3. Non-profit organizations: Non-profit organizations may issue invitations for bids when they need specific services or supplies for their programs or projects. This helps them ensure that they get the best value for their limited resources and adhere to their financial guidelines.

In summary, filling out an invitation of bids requires clear and detailed communication of project information, bidding processes, evaluation criteria, and required documentation. Government agencies, private companies, and non-profit organizations often utilize invitations for bids to solicit competitive offers for their projects or procurements.

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