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ADANA POWER LIMITED 13th Annual Report 2008 – 2009 Board of Directors Sari Gautam S. Adana, Chairman Sari Rajesh S. Adana, Managing Director Sari R. K. Gupta, Whole Time Director Sari Meet H. Desi

How to fill out proxy form proxy form

How to fill out a proxy form:

1. Obtain a proxy form: The first step in filling out a proxy form is to obtain the form itself. This can usually be done by contacting the organization or entity conducting the vote or meeting where your proxy will be used. They can provide you with the necessary form or direct you to where it can be found.
2. Read the instructions: Once you have the proxy form, carefully read and understand the instructions provided. This will ensure that you correctly fill out the form and follow any specific guidelines or requirements set by the organization.
3. Identify the meeting or vote: Fill out the relevant information on the proxy form, such as the name of the meeting or vote for which you are appointing a proxy. This will help the organization identify and process your proxy correctly.
4. Appoint a proxy: Indicate the person or entity you wish to appoint as your proxy. This is the individual who will represent your interests and vote on your behalf at the meeting or vote. Make sure to provide their full name and any other required details as specified on the form.
5. Specify your instructions: If you have specific instructions or preferences for how your proxy should cast their vote, you can include them on the form. This could be related to particular issues, agendas, or candidates. If you do not have any specific instructions, you can leave this section blank or indicate that your proxy has full discretion in voting on your behalf.
6. Sign and date the form: Once you have completed filling out the proxy form, sign and date it as required. This signature is typically needed to validate your authorization of the proxy appointment.

Who needs a proxy form:

1. Shareholders: Shareholders of a company may need a proxy form if they are unable to attend a general meeting or vote in person. By appointing a proxy, they can still have their voice and voting rights represented.
2. Homeowners association members: Members of homeowners associations may require a proxy form to have their interests and opinions considered in meetings or votes that they are unable to attend.
3. Organization members: Individuals who are part of various organizations, such as clubs, unions, or professional associations, may utilize proxy forms when they are unable to participate in important decision-making processes.

In summary, to fill out a proxy form, you need to obtain the form, read and follow the instructions, specify the meeting or vote, appoint a proxy, provide any instructions, sign and date the form. Proxy forms are commonly used by shareholders, homeowners association members, and organization members who cannot attend meetings or votes in person.

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