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Form GFR 19-A See Rule 212(1) Form of Utilization Certificate 1. Certified that out of Rs /- (Rupees) only Grants-in-Aid sanctioned during the year. To in favor of. Municipality/NAC, State Odisha

How to fill out utilisation certificate form

How to fill out a utilisation certificate:

1. Start by gathering all the necessary information and documents. This may include paperwork related to the project or funding received, such as invoices, receipts, expenditure details, and any other relevant proof of utilisation.
2. Begin filling out the utilisation certificate form by providing your personal information, including your name, address, contact details, and any other required identification details.
3. Specify the purpose for which the funds were received. Clearly mention the project or activity for which the funds were allocated, along with any specific details or targets associated with it.
4. Break down the funds received and describe how they were utilised. List all the expenses incurred during the project, along with their corresponding amounts. Ensure that you provide accurate and detailed information about each expenditure. This may include payments made to suppliers, vendors, contractors, or any other relevant expenses directly related to the project.
5. Attach all the necessary supporting documents to substantiate the expenses mentioned in the utilisation certificate. These documents should clearly show the nature, purpose, and amount of each cost incurred. Make sure to organize and present the documents in a logical and orderly manner to facilitate verification.
6. Review the completed utilisation certificate form and supporting documents to ensure accuracy and clarity. Double-check all the information provided and ensure that all the necessary documents are attached.
7. Once you are satisfied with the accuracy of the utilisation certificate, submit it to the relevant authority or organization that requires it. Follow any specific procedures or guidelines laid out by the recipient for submission.

Who needs a utilisation certificate?

A utilisation certificate is typically required by funding organizations, government agencies, or institutions that have provided financial assistance or grants for a specific project or purpose. These entities may need a utilisation certificate to ensure that the allocated funds have been properly utilized and in accordance with the agreed terms and conditions. The certificate serves as proof of the proper implementation and expenditure of the funds. Additionally, organizations or individuals providing the funds may use utilisation certificates to evaluate the effectiveness and impact of their financial support.

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How to fill out utilisation certificate?

1. Gather the necessary documents: You will need to provide proof of your identity, such as a valid ID, passport, or driver’s license. You will also need to provide proof of your utilization of the product or service, such as a receipt, invoice, or a contract. 2. Fill out the form: Once you have gathered the necessary documents, you can fill out the utilization certificate form. Be sure to provide all required information, such as your name, address, and contact information, as well as the name and address of the product or service provider. 3. Sign the form: Once you have filled out the form, you will need to sign it. This is usually done in the presence of the provider or a representative of the provider. 4. Submit the form: Once you have signed the form, you can submit it to the provider. This can usually be done in person, by email, or through mail.

When is the deadline to file utilisation certificate in 2023?

The exact deadline for filing utilisation certificates in 2023 will depend on the specific program or grant for which the certificate is being filed. Generally, however, utilisation certificates are due within 90 days of completing the project or program.

What is utilisation certificate?

A utilisation certificate, also known as a utilization certificate, is a document used to provide proof of the utilization of funds received for a specific purpose or project. It is commonly required by governmental and funding agencies to ensure that funds are being utilized effectively and in accordance with the intended objectives. This certificate typically includes details such as the amount of funds received, the purpose for which the funds were intended, the actual utilization of the funds, and any unspent or unused funds. It is issued by the recipient of the funds and serves as a form of accountability and transparency in financial management.

Who is required to file utilisation certificate?

The entity or organization that receives funds or financial assistance from a government agency, a grant-making organization, or any other funding source is usually required to file a utilization certificate. This is typically done to provide proof and details of how the funds were utilized and ensure transparency and accountability in financial transactions.

What is the purpose of utilisation certificate?

The purpose of a utilization certificate is to certify the proper utilization or expenditure of funds received from a funding agency. It is typically required by the funding agency or donor to ensure that the funds allocated for a particular project or purpose have been used appropriately and in accordance with the terms and conditions of the funding agreement. The utilization certificate provides a detailed account of the expenses incurred, the progress made, and the outcomes achieved through the utilization of the funds.

What information must be reported on utilisation certificate?

The information that must be reported on a utilization certificate typically includes: 1. Name and address of the organization or individual receiving the funds. 2. Name and address of the funding agency providing the funds. 3. Date of receipt of funds. 4. Project or purpose for which the funds were received. 5. Total amount of funds received. 6. Breakdown of how the funds were utilized, including details of expenditures and the amount spent in each category. 7. The balance amount of unspent funds, if any. 8. Details of any unutilized funds, if any, and the reasons for their non-utilization. 9. Supporting documents and receipts for each expenditure made using the funds. 10. Signature of authorized person attesting to the accuracy of the information provided in the utilization certificate. It is important to note that the specific requirements for a utilization certificate may vary depending on the funding agency and the terms and conditions of the funding agreement.

What is the penalty for the late filing of utilisation certificate?

The penalties for late filing of a utilization certificate can vary depending on the specific rules and regulations of the governing authority or organization. Generally, the penalty may include: 1. Late fees or fines: The organization or authority may impose a monetary penalty for the delay in filing the utilization certificate. The amount of the late fee or fine may depend on the duration of the delay. 2. Suspension of funding: In some cases, the organization may suspend further funding or grants until the utilization certificate is submitted. This can delay the receipt of future funds and affect ongoing projects. 3. Legal consequences: In extreme cases or repeated instances of non-compliance, legal actions, such as financial recovery or termination of the funding agreement, may be initiated by the funding organization. It is important to consult the specific guidelines and policies provided by the funding organization or governing authority to understand the exact penalties for late filing of a utilization certificate.

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