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GOVERNMENT RECORD RETENTION Navigating the Legal Obstacles to Compliance Roger Help worth, JDL AWS AND WEBSITES OF USE Texas Government Code 552.351: A person commits an offense if the person willfully
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How to fill out government record retention
How to fill out government record retention
01
Gather all relevant documents and records that need to be retained.
02
Identify the specific government regulations or requirements for record retention.
03
Create a record retention policy that outlines the timeframe and method for keeping records.
04
Organize the documents according to the designated categories or criteria.
05
Implement a tracking system to monitor the retention periods and ensure compliance.
06
Regularly review and update the record retention policy based on any changes in regulations.
07
Train employees on the proper procedures for record retention.
08
Securely store and protect the records to prevent unauthorized access or loss.
09
Dispose of records that have reached the end of their retention period in a secure and compliant manner.
10
Keep thorough documentation of the record retention activities for auditing purposes.
Who needs government record retention?
01
Government agencies and departments that are required to maintain records for legal and administrative purposes.
02
Businesses and organizations that have contracts or agreements with government agencies, which may require them to retain specific records.
03
Legal and accounting firms that handle government-related matters and need to keep records relating to their clients.
04
Healthcare providers and medical facilities that need to retain patient records in accordance with government regulations.
05
Educational institutions that must maintain student records and other administrative documents.
06
Non-profit organizations that receive government funding and are subject to record retention requirements.
07
Financial institutions and banks that need to retain customer and transaction records as per government regulations.
08
Any individual or entity that is involved in activities regulated by the government and has record retention obligations.
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