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CSM Sole Source Justification Form Requisition Number Date INSTRUCTIONS Complete all categories and sections that apply. Provide full explanation and/or list all relevant reasons where space has been

How to fill out csm sole source justification

How to fill out csm sole source justification

1. To fill out CSM sole source justification, follow these steps:
2. Start by clearly stating the need for a sole source procurement. Explain why it is necessary to go with a specific vendor or supplier rather than using a competitive bidding process.
3. Provide background information on the vendor or supplier you have chosen. Include details about their track record, expertise, and unique capabilities that make them the best choice for the project.
4. Describe the goods or services that are required and explain why they can only be provided by the chosen vendor. Highlight any specific features or specifications that make their offering unique or superior.
5. Include information about any previous dealings with the vendor, such as successful past projects or positive references from other clients. This helps demonstrate their reliability and ability to meet the organization's needs.
6. Justify the proposed price or cost for the goods or services. Provide a breakdown of the costs and compare them with similar offerings from other vendors to show that the chosen vendor's pricing is reasonable and competitive.
7. Address any potential concerns or objections that may arise about the sole source justification. Anticipate possible questions and provide clear and compelling explanations to alleviate doubts.
8. Make sure to include any required documentation, such as quotes or proposals from the vendor, to support the sole source justification.
9. Review and revise the justification document for clarity, coherence, and completeness. Double-check all the information before submitting it for approval.
10. Once the CSM sole source justification is completed, submit it to the relevant department or authority for review and approval.
11. Note: It is important to follow the organization's procurement policies and guidelines while filling out the CSM sole source justification.

Who needs csm sole source justification?

1. CSM sole source justification is needed by organizations or departments that are planning to procure goods or services from a specific vendor or supplier without going through a competitive bidding process.
2. This could include situations where:
3. - The required goods or services can only be provided by a particular vendor due to their expertise or unique capabilities.
4. - The organization has had successful past dealings with the vendor and wants to continue the partnership.
5. - There is a need for urgent procurement and there is not enough time for a competitive bidding process.
6. - The organization believes that the chosen vendor offers the best value for money and is the most suitable option for the project.

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What is csm sole source justification?

CSM sole source justification is a document or process that explains the reason why a purchase must be made from a specific supplier without seeking competitive bids.

Who is required to file csm sole source justification?

Any individual or department within an organization that is making a purchase and believes that it must be made from a sole source supplier.

How to fill out csm sole source justification?

To fill out a CSM sole source justification, one must provide detailed reasoning for why the purchase must be made from a specific supplier, including any relevant information such as cost comparisons or unique specifications.

What is the purpose of csm sole source justification?

The purpose of CSM sole source justification is to ensure transparency and accountability in the procurement process, by providing a rationale for why a purchase is being made without seeking competitive bids.

What information must be reported on csm sole source justification?

The information that must be reported on a CSM sole source justification typically includes the supplier's name, the reason for selecting them as the sole source, a description of the goods or services being purchased, and any relevant cost comparisons.