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Athabasca University ProceduresTravel and Expense Claim Procedure Policy Sponsor:Vice President, Finance and AdministrationName of Parent Policy:Travel and Expense Claim PolicyPolicy Contact:Director,

How to fill out travel and expense claim

How to fill out travel and expense claim

1. Gather all necessary receipts and documents related to your travel and expenses. This may include flight tickets, hotel bills, meal receipts, and transportation receipts.
2. Fill out the required information in the travel and expense claim form. This typically includes your name, employee ID, contact information, and the purpose of the trip.
3. Itemize your expenses by category. Common categories include transportation, accommodation, meals, and miscellaneous expenses. Write down the date, description, and amount for each expense.
4. Calculate the total amount for each expense category and provide the subtotal.
5. Add up all the subtotals to get the total amount of the claim.
6. Attach the necessary receipts and documents to support your claim. Make sure they are legible and easy to understand.
7. Review the completed form and double-check for accuracy and completeness.
8. Submit the travel and expense claim form along with the supporting documents to the designated person or department for approval.
9. Follow up with the responsible person or department to track the status of your claim.
10. Keep a copy of the completed form and supporting documents for your records.

Who needs travel and expense claim?

1. Employees who have incurred travel and business-related expenses that are eligible for reimbursement
2. Business travelers who need to claim expenses for reimbursement
3. Anyone who is authorized to receive reimbursement for their travel and expenses

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What is travel and expense claim?

Travel and expense claim is a reimbursement process where employees can request compensation for expenses incurred during business trips.

Who is required to file travel and expense claim?

Employees who have incurred expenses during business trips are required to file travel and expense claims.

How to fill out travel and expense claim?

To fill out a travel and expense claim, employees need to provide details of expenses incurred such as receipts, dates, amounts, and business purpose.

What is the purpose of travel and expense claim?

The purpose of travel and expense claim is to ensure employees are reimbursed for expenses incurred during business trips and to track company spending.

What information must be reported on travel and expense claim?

Information that must be reported on a travel and expense claim includes dates of travel, purpose of trip, itemized list of expenses, receipts, and approval signatures.