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LIVE AND SILENT AUCTION DONATION FORM Vermont Travel Industry Conference April 3 & 4, 2013 Stowe flake Resort, Stowe, Vermont All proceeds from the VIC Silent Auction go towards VIC education programs
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How to fill out live and silent auction
How to fill out a live and silent auction:
01
Determine your goals: Before starting the auction, clarify what you hope to achieve. Are you fundraising for a specific cause or organization? Do you want to promote community engagement or build relationships with donors? Identifying your goals will help you design the auction accordingly.
02
Gather items: Start by reaching out to potential donors or sponsors who may be willing to contribute items for the auction. Consider both tangible goods and experiences, such as vacation packages, restaurant gift certificates, or unique services. Aim for a diverse range of items to attract a wider audience.
03
Set the starting bids and reserve prices: Determine the minimum acceptable bid for each item and set an appropriate starting bid accordingly. Consider the item's value, popularity, and uniqueness. Additionally, decide whether you want to set reserve prices (the minimum bid required to sell the item) to ensure you don't have items selling for significantly less than their value.
04
Create a catalog: Once you have collected all the items, create a comprehensive catalog with detailed descriptions and appealing visuals. Include as much relevant information as possible, such as item condition, retail value, and any restrictions or expiration dates that apply. Make sure the catalog is visually appealing and easy to navigate.
05
Promote the auction: Use various marketing channels to promote your live and silent auction. Utilize social media platforms, newsletters, community websites, and local publications to reach a wider audience. Highlight the unique and valuable items available and emphasize the cause or organization the auction supports.
06
Plan the event logistics: Determine a suitable venue for your live auction, considering factors such as capacity, accessibility, and audio-visual requirements. Arrange for necessary equipment like speakers, microphones, bidding paddles, and screens to display the items. For the silent auction, set up designated areas where attendees can view and place bids on the items.
07
Train volunteers or staff: Enlist a team of dedicated volunteers or staff members to assist with the auction. Ensure they are familiar with the bidding process, handling payments, addressing inquiries, and managing the overall event flow. Conduct training sessions to ensure everyone is well-prepared.
08
Implement a bidding system: Choose an appropriate bidding system for both the live and silent auction components. There are various options available, including paper bid sheets, mobile bidding apps, or online platforms. Select a system that aligns with your audience's preferences and technology availability.
09
Engage attendees: Make the auction experience enjoyable for attendees. Offer refreshments, provide entertainment, and create an inviting atmosphere to encourage participation. Consider incorporating additional activities, such as raffles or games, to increase excitement and engagement.
10
Follow up and express gratitude: After the auction concludes, don't forget to follow up with winning bidders to arrange item delivery and collect payments. Express your gratitude to all participants, donors, and volunteers for their support and generosity. This helps foster ongoing relationships and encourages future involvement.
Who needs live and silent auctions?
01
Non-profit organizations: Live and silent auctions provide non-profits with a valuable fundraising strategy. They can raise significant funds by auctioning donated items and experiences, allowing organizations to further their mission and support the causes they serve.
02
Schools and educational institutions: Live and silent auctions are commonly organized by schools to raise funds for educational programs, extracurricular activities, or facility improvements. They provide an opportunity for parents, students, and the community to contribute and support the school's initiatives.
03
Charitable foundations: Silent and live auctions offer an effective way for charitable foundations to raise funds for various causes they support. Foundations can collect donated items or experiences, organize the auction event, and direct the generated funds towards their philanthropic efforts.
04
Event organizers: Live and silent auctions can be a valuable addition to larger events, such as galas, conferences, or fundraising dinners. Incorporating an auction into these events provides an additional revenue stream and adds excitement and engagement for attendees.
05
Individuals or groups organizing community fundraisers: Whether it's an individual or a group passionate about supporting a specific cause, live and silent auctions can be effective tools for fundraising in the community. Auctions allow individuals to rally support, generate funds, and make a positive impact on their chosen cause.
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