Get the free I-9 Employment Eligibility Verification

Get Form

We are not affiliated with any brand or entity on this form

Fill out

Complete the form online in a simple drag-and-drop editor.

eSign

Add your legally binding signature or send the form for signing.

Share

Share the form via a link, letting anyone fill it out from any device.

Export

Download, print, email, or move the form to your cloud storage.

Why pdfFiller is the best tool for your documents and forms

Learn more about security

End-to-end document management

From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.

Accessible from anywhere

pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.

Secure and compliant

pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.

What is I-9 Employment Eligibility Verification

The I-9 Employment Eligibility Verification is a government form used by employees to verify their eligibility for employment in the United States.

pdfFiller scores top ratings on review platforms

Show more Show less

Fill fillable I-9 Employment Eligibility Verification form: Try Risk Free

Rate free I-9 Employment Eligibility Verification form

4.1

satisfied

31 votes

Who needs I-9 Employment Eligibility Verification?

Explore how professionals across industries use pdfFiller.

I-9 Employment Eligibility Verification is needed by:

New employees at universities and organizations
Human resources personnel managing onboarding processes
Employers verifying work eligibility of employees
Individuals providing proof of employment eligibility
Faculty and staff of the University of North Texas Health Science Center

Comprehensive Guide to I-9 Employment Eligibility Verification

What is the I-9 Employment Eligibility Verification?

The I-9 Employment Eligibility Verification form is a crucial document for confirming employment eligibility in the United States. It serves as a foundational tool that employers utilize to comply with legal requirements regarding employment verification. By filling out the I-9 form, both employers and employees can ensure they adhere to federal regulations concerning the employment eligibility verification process.

Purpose and Benefits of the I-9 Employment Eligibility Verification

The I-9 form is essential for employers and employees alike. This document provides several benefits, including facilitating legal compliance and streamlining the hiring process. With the implementation of the I-9 form, employers can verify the identity and work authorization of new hires, thus minimizing the risk of hiring unauthorized workers.

Who Needs the I-9 Employment Eligibility Verification?

The requirement to complete the I-9 form extends to all new hires in the United States. This includes full-time faculty, staff, and even temporary workers, depending on the employer's needs. Employers hold the responsibility to ensure that employees fill out the form correctly and in a timely manner.

Key Features of the I-9 Employment Eligibility Verification

Key features of the I-9 form include a variety of fillable fields that detail essential information required from employees. The form typically collects data such as:

Name
Social Security Number
Signature

Understanding these fields is crucial for a smooth completion process, ensuring that all required information is provided appropriately.

How to Fill Out the I-9 Employment Eligibility Verification Online (Step-by-Step)

Completing the I-9 form online is straightforward. Follow these steps to ensure accurate submission:

Access the I-9 form template online.
Fill out the personal information sections accurately.
Provide appropriate supporting documentation.
Review all entered data for errors.
Submit the form in accordance with employer guidelines.

Required Documents and Supporting Materials for the I-9 Form

When completing the I-9 form, it is necessary to provide acceptable forms of identification. These may include:

U.S. passport
Permanent resident card
Driver’s license
Social Security card

Employers must verify these documents as part of the employment eligibility verification process.

How to Sign and Notarize the I-9 Employment Eligibility Verification

Signing the I-9 form can be done using either a digital signature or a wet signature. The choice between these methods may depend on employer preferences or policies, with each having specific requirements for validity:

Digital signatures must adhere to electronic signing regulations.
Wet signatures require physical signing in the presence of a notary.

What Happens After You Submit the I-9 Employment Eligibility Verification?

After submitting the I-9 form, employers usually provide confirmation of receipt. Employees can expect to receive updates regarding the status of their employment eligibility verification. This could include tracking information or notices about any additional steps needed.

Security and Compliance for the I-9 Employment Eligibility Verification

Handling sensitive employment documents, such as the I-9 form, necessitates a strong focus on security and compliance. Utilizing tools with features like 256-bit encryption helps ensure data protection. Regular compliance checks are essential in safeguarding both employee information and adhering to regulatory standards.

Streamlining Your I-9 Form Completion with pdfFiller

pdfFiller offers an efficient platform that simplifies filling out the I-9 form. The user-friendly interface allows for easy editing and secure document management, making the employment eligibility verification process more convenient and efficient for users.

Last updated on Jul 22, 2012

How to fill out the I-9 Employment Eligibility Verification

1.

To access the I-9 form on pdfFiller, go to the pdfFiller website and use the search bar to find the document.
2.

Once the form loads, familiarize yourself with the layout; this includes fields for your name, Social Security number, and signature.
3.

Before starting, gather acceptable documents required for verification, such as a passport or driver's license, as listed on the form.
4.

Begin by filling out the first part of the form; enter your name, date of birth, and address in the designated fields.
5.

Continue to fill in your Social Security number, if applicable, and your citizenship status as required.
6.

If notarization is required, ensure you submit the completed form to a notary public for verification after you finish.
7.

After filling in all necessary fields, review the form for any errors or missing information before finalizing.
8.

Once satisfied with the information provided, use the save option on pdfFiller to download your completed form or submit it directly through the platform.

FAQs

If you can't find what you're looking for, please contact us anytime!

Contact Support

What are the eligibility requirements to complete the I-9 form?

To complete the I-9 form, individuals must be employees, meaning they need to provide proof of identity and work authorization as required by U.S. law.

What documents do I need to provide with the I-9 form?

You will need to present acceptable documents from the categories listed on the I-9 form, such as a passport or a driver's license paired with a Social Security card.

What should I do if I make a mistake on my I-9 form?

If you make an error, you can cross it out neatly and enter the correct information, or you may choose to start over with a new form to avoid confusion.

Who is responsible for reviewing the I-9 form after it's completed?

It is the employer's responsibility to review the completed I-9 form for accuracy and ensure that all required information is provided before submission.

What happens if I do not complete the I-9 form on time?

Failure to complete the I-9 form by the required deadline can result in delayed employment, or an employer may be unable to legally hire you due to compliance issues.

Can the I-9 form be submitted electronically?

Yes, the I-9 form can be submitted electronically through specific online systems provided by employers; however, you must ensure it meets all USCIS requirements.