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Attention: This form is provided for informational purposes only. Copy A appears in red, similar to the official IRS form. Do not file copy A downloaded from this website with the SSA. The official
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Form W-2, Wage and Tax Statement

Who files Form W-2?

Any employer must file Form(s) W-2 if it has one or more employees to whom it made payments (including noncash payments) for the employees’ services in the trade or business of the employer during 2017.

The employer completes and files Form W-2 for each employee for whom any of the following applies (even if the employee is related to the employer).

  • The employer withheld any income, social security, or Medicare tax from wages regardless of the amount of wages; or

  • The employer would have had to withhold income tax if the employee had claimed no more than one withholding allowance or had not claimed exemption from withholding on Form W-4; or

  • The employer paid $600 or more in wages even if you did not withhold any income, social security, or Medicare tax.

Only in very limited situations the employer will not have to file Form W-2. This may occur if the employer were not required to withhold any income tax, social security tax, or Medicare tax and the employer paid the employee less than $600, such as for certain election workers and certain foreign agricultural workers.

When is Form W-2 due?

Mail or electronically file Copy A of Form(s) W-2 with the Social Security Administration by January 31, 2018. You may owe a penalty for each Form W-2 that you file late.

How do I fill out Form W-2?

Box 1. Enter the amount of wages, tips, other compensation.

Box 2. Enter the amount of the federal income tax withheld.

Box 5. You may be required to report this amount on Form 8959, Additional Medicare Tax. See the Form 1040 instructions to determine if you are required to complete Form 8959.

Box 6. This amount includes the 1.45% Medicare Tax withheld on all Medicare wages and tips shown in box 5, as well as the 0.9% Additional Medicare Tax on any of those Medicare wages and tips above $200,000.

Box 8. This amount is not included in boxes 1, 3, 5, or 7. For information on how to report tips on your tax return, see your Form 1040 instructions. You must file Form 4137, Social Security and Medicare Tax on Unreported Tip Income, with your income tax return to report at least the allocated tip amount unless you can prove that you received a smaller amount. If you have

records that show the actual amount of tips you received, report that amount even if it is more or less than the allocated tips. On Form 4137 you will calculate the social security and Medicare tax owed on the allocated tips shown on your Form(s) W-2 that you must report as income and on other tips you did not report to your employer. By filing Form 4137, your social security tips will be credited to your social security record (used to figure your benefits).

Box 10. This amount includes the total dependent care benefits that your employer paid to you or incurred on your behalf (including amounts from a section 125 (cafeteria) plan). Any amount over $5,000 is also included in box 1. Complete Form 2441, Child and Dependent Care Expenses, to compute any taxable and nontaxable amounts.

Box 11. This amount is (a) reported in box 1 if it is a distribution made to you from a nonqualified deferred compensation or nongovernmental section 457(b) plan or (b) included in box 3 and/or 5 if it is a prior year deferral under a nonqualified or section 457(b) plan that became taxable for social security and Medicare taxes this year because there is no longer a substantial risk of forfeiture of your right to the deferred amount. This box should not be used if you had a deferral and a distribution in the same calendar year. If you made a deferral and received a distribution in the same calendar year, and you are or will be age 62 by the end of the calendar year, your employer should file Form SSA-131, Employer Report of Special Wage Payments, with the Social Security Administration and give you a copy.

Box 12. The following list explains the codes shown in box 12. You may need this information to complete your tax return. Elective deferrals (codes D, E, F, and S) and designated Roth contributions (codes AA, BB, and EE) under all plans are generally limited to a total of $18,000 ($12,500 if you only have SIMPLE plans; $21,000 for section 403(b) plans if you qualify for the

15-year rule explained in Pub. 571). Deferrals under code G are limited to $18,000. Deferrals under code H are limited to $7,000.

Where do I send Form W-2?

Form W-2 is a multi-part form. Send Copy A to the SSA; Copy 1, if required, to your state, city, or local tax department; and Copies B, C, and 2 to your employee. Keep Copy D with your records for 4 years.

To another video for Harbor Financial I'm calm today we're going to be talking about the w-2 tax form I'm going to bring up this form in the video I haven't explained it through the video what you should be getting from this w-2 form and how you're going to use that to prepare your taxes so let me get the video started here so the w-2 form is to form your employer sense to you in the beginning of each year if you've never received a w-2 after you've completed and under work here up until December 31st all of that income is going to be reported a w-2 form which your employer will mail you by law they are required to mail it to you by January 31st when they send you a copy of the stub YouTube they also send the copy to the IRS as I go through this video I just want you guys to be aware Harbor Financial I'm calm you can do an online estimate of your taxes and how much grief how much your refund is going to be you are if you owe taxes, so it's a great tool to use I just want you guys to know that before I get any further in the video the w-2 when we look at you're going to see it has a lot of boxes to it doesn't feel overwhelmed with it if you prepare to return online it makes it really simple which numbers from which boxes have to be under Ben where to enter those amounts, so it's very easy so right now we'll go to the W tube okay this is the w2 that's going to be sent to you from your employer it's not going to be in a red like this, but this is identical to what you're going to get except you're going to have these boxes filled in now up here and B you're going to have the employers' identification number each one of these boxes that are filled out you'll have to input into your taxes again when you do your taxes online it's going to ask you what's inbox Fiat What's in box one what's in boxed here, so it makes it very simple okay box one is your wages box two is your federal income tax withheld how much your employer with relevant taxes here's your going to be an employer's name again office is going to be entered into the online software Social Security wages Social Security tax Medicare wages now this point you're going to see employees first name an initial last name this is where your information goes is right here, and you can see this is the part that tends to confuse people are once you get into these boxes down here again don't worry about it, I mean if you're new to this it's going to seem a little overwhelming but trust me the online software makes this very easy again this is why I recommend doing it online rather than my paper I say that in all my videos just because the chances of airs when you do your return manually goes way up compared to a preparing a tax return online, so that's the w2 now you'll also get a copy to son your state as well you're going to get a copy to go with your federal return stay and for yourself when you file I'll, I know you don't submit this you just retain it okay you just keep the w2 it's not going to go...
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