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COUNTY OF SAN LUIS OBISPO BOARD OF SUPERVISORS AGENDA ITEM TRANSMITTAL(1) DEPARTMENT(2) MEETING DATE(3) CONTACT/PHONEAuditor Controller Treasurer Tax Collector7/7/2020Mark Maier (805) 7814267 Kari

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How to fill out cash and internal controls

01

To fill out cash and internal controls, follow the steps below:

02

Begin by counting the cash on hand and recording the initial amount.

03

Make sure to separate and record different denominations of currency.

04

Create a cash log or register to record all cash transactions.

05

Record incoming cash deposits, including the source and purpose.

06

Record outgoing cash disbursements, including the recipient and purpose.

07

Reconcile the cash log with the actual cash on hand periodically to identify any discrepancies.

08

Implement strong internal controls to prevent fraud and ensure accountability.

09

Conduct regular audits to review the effectiveness of internal controls and identify any weaknesses.

10

Train employees on cash handling procedures and the importance of internal controls.

11

Document and maintain all records related to cash and internal controls for future reference and auditing purposes.

Who needs cash and internal controls?

01

Cash and internal controls are crucial for any organization that handles cash transactions.

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This includes businesses, non-profit organizations, government agencies, and financial institutions.

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Cash and internal controls help prevent and detect fraud, promote accountability, and ensure accurate financial reporting.

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Therefore, any entity that deals with cash should have proper cash and internal control measures in place.

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What is cash and internal controls?

Cash refers to the physical currency as well as funds available in checking and savings accounts. Internal controls are processes implemented by an organization to ensure the integrity of financial and accounting information, ensure compliance with laws and regulations, and promote operational efficiency.

Who is required to file cash and internal controls?

Entities that handle cash transactions, including businesses and non-profit organizations, are required to file cash and internal controls reports to ensure proper management and accountability of cash flow.

How to fill out cash and internal controls?

To fill out cash and internal controls, follow the prescribed format by your governing body or regulatory authority. Include details regarding cash transactions, reconciliation methods, procedures implemented for safeguarding cash, and any discrepancies or issues identified during the reporting period.

What is the purpose of cash and internal controls?

The purpose of cash and internal controls is to provide assurance that cash transactions are accurately recorded, prevent fraud, ensure compliance with regulations, and protect an organization's assets against misuse.

What information must be reported on cash and internal controls?

The information that must be reported includes the total cash receipts, cash disbursements, reconciliations with bank statements, internal control procedures in place, and any instances of cash handling discrepancies or theft.

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