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Agenda Item No. 16CITY COUNCIL AGENDA ITEM REQUEST FORM MEETING DATE: May 13, 2022, AGENDA PLACEMENT:PUBLIC HEARING RECOGNITION UNFINISHED BUSINESS CONSENT INDIVIDUAL CLOSEDCAPTION: Discussion of

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How to fill out council agenda

01

Start by gathering all relevant information and documents for the council agenda, such as previous meeting minutes, reports, and any proposed motions or decisions.

02

Create a clear and concise agenda template, listing all the items that need to be discussed or decided upon during the council meeting.

03

Begin the agenda with a call to order and adoption of the previous meeting minutes.

04

Include a section for any presentations or guest speakers that may be scheduled for the council meeting.

05

List each agenda item separately, providing a brief description of the topic or issue to be discussed.

06

Prioritize the agenda items based on importance or urgency, ensuring that important matters are addressed first.

07

Assign time limits for each agenda item to ensure that the meeting stays on track and does not go over the allocated time.

08

Include any necessary background information or supporting documents for each agenda item, which can help council members make informed decisions.

09

Leave space for taking notes or recording decisions and actions during the meeting.

10

End the agenda with any other business, announcements, or upcoming meeting dates.

11

Distribute the filled-out council agenda to all council members and relevant stakeholders prior to the meeting, allowing them sufficient time to review and prepare.

Who needs council agenda?

01

Council agendas are needed by various individuals and groups, including:

02

- Council members: They require the agenda to have a structured plan and order of business to follow during council meetings.

03

- City or town officials: Council agendas help them stay informed about the topics and issues that will be discussed during the meeting.

04

- Staff members: Council agendas are important for staff members who may be required to provide reports, presentations, or updates during the meeting.

05

- Public attendees: People from the community who wish to participate or observe the council meeting need the agenda to understand the topics that will be addressed and to plan their involvement accordingly.

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What is council agenda?

The council agenda is a document listing the items of business to be discussed or acted upon at a council meeting.

Who is required to file council agenda?

The council clerk or secretary is usually responsible for filing the council agenda.

How to fill out council agenda?

The council agenda is typically filled out by including the date, time, location of the meeting, as well as the list of items to be discussed.

What is the purpose of council agenda?

The purpose of the council agenda is to provide a structured outline of the meeting topics and allow members to prepare for discussions.

What information must be reported on council agenda?

The council agenda must include items such as call to order, roll call, approval of minutes, public comments, old business, new business, and any other agenda items.

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