Get the free A plain English Checklist for numbers - Plain English Training - simplyput

Checklist for numbers This checklist offers a quick way for you to review how well you are presenting numbers. It is a list of questions organized under four headings: For each document you write,

How to fill out a plain english checklist

How to Fill Out a Plain English Checklist:

1. Understand the purpose of the checklist: Before you begin filling out a plain English checklist, it is essential to understand its purpose. A plain English checklist is typically used to ensure that written documents are clear, concise, and easily understandable to a wide audience.
2. Review the checklist criteria: Familiarize yourself with the specific criteria outlined in the plain English checklist. This may include guidelines on using simple language, avoiding jargon or technical terms, using active voice, and organizing information logically.
3. Read the document thoroughly: Start by reading the document that you are assessing. It could be a report, article, manual, or any other written material. Understand the main message, identify potential areas of confusion or verbosity, and note any sections that may require improvement.
4. Assess the language used: Go through the document sentence by sentence, evaluating the language used. Determine if the sentences are clear and easy to comprehend or if they can be simplified. Look for lengthy or complex phrases that could be replaced with simpler alternatives.
5. Identify jargon or technical terms: Check for any jargon, acronyms, or technical terms that may be unfamiliar to the intended audience. Exchange these terms for plain language equivalents or provide explanations if they are deemed necessary.
6. Evaluate sentence structure and length: Analyze the structure and length of the sentences in the document. Ensure that they are straightforward and not excessively long. Break down complex sentences into smaller, more manageable ones, if needed.
7. Assess paragraph organization: Consider the organization of the paragraphs within the document. Verify that each paragraph has a clear main idea and is logically connected to the previous and following paragraphs. Rearrange paragraphs if necessary for better flow and coherence.
8. Check for repetition or redundancy: Scan the document for any unnecessary repetition or redundancy. Remove any duplicated information that may confuse or bore the reader. Streamlining the content will improve comprehension and readability.
9. Edit for clarity and conciseness: Make the necessary edits to improve the overall clarity and conciseness of the document. Use simple and precise language to convey ideas effectively while avoiding ambiguity or confusion.
10. Review the final draft: After making the suggested changes, review the revised version of the document to ensure that it aligns with the criteria outlined in the plain English checklist. Double-check for any missed errors or areas that could be further improved.

Who Needs a Plain English Checklist:

1. Writers and authors: Individuals who write and produce various forms of written content, such as articles, reports, manuals, or legal documents, can benefit from using a plain English checklist. It helps ensure that their work is easily understood by their intended audience.
2. Businesses and organizations: Companies and organizations that want to effectively communicate with their customers, clients, or employees can utilize plain English checklists. It aids in creating clear and concise written materials that convey their message accurately.
3. Editors and proofreaders: Professionals involved in the editing and proofreading of written documents can utilize plain English checklists as a tool to evaluate the clarity and effectiveness of the content. It helps them identify areas that need improvement or simplification.
4. Government agencies: Government agencies often need to communicate policies, regulations, and information to the general public. Using a plain English checklist ensures that these communications are easily understood, increasing transparency and accessibility.
5. Educators and trainers: Teachers, professors, and trainers who create educational materials can find plain English checklists valuable. It helps them to communicate complex concepts in a clear and accessible manner, enhancing the effectiveness of their teaching.

In summary, anyone involved in creating written content with the goal of ensuring clarity and ease of understanding can benefit from using a plain English checklist.

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