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February 2012 YALE UNIVERSITY FACILITIES SERVICES CUSTODIAL PROCEDURES British Art Center CLEANING AROUND ARTWORK This document is to establish a set of procedures to introduce Custodians new to the

How to fill out custodial procedures around art

How to fill out custodial procedures around art:

1. Clearly define the responsibilities: Start by identifying who will be responsible for the custodial procedures. This could include the curator, art handler, or designated staff members. Clearly outline their roles and responsibilities to ensure efficient management of the art.
2. Create a comprehensive inventory: Develop an inventory system to keep track of all the art pieces in your collection. Include details such as the artist's name, title, dimensions, condition, year of creation, provenance, and any other relevant information. Digital records are recommended for ease of access and updating.
3. Assess storage and display requirements: Determine the appropriate storage and display methods for each art piece. Consider factors like environmental conditions, such as temperature, humidity, and lighting, to ensure the preservation and protection of the art. Implement appropriate storage solutions and display cases accordingly.
4. Document condition reports: Regularly inspect the art pieces and document their condition. This allows you to identify any potential issues, such as damage or deterioration, and take prompt action. Use standardized condition report forms and update them as necessary. These reports are essential for insurance purposes and tracking the overall condition of the art collection.
5. Establish security measures: Implement security measures that align with the value and significance of your art collection. This may include installing security cameras, alarms, access controls, or even hiring security personnel. Develop protocols for monitoring and reacting to security threats or emergencies.

Who needs custodial procedures around art?

1. Art Galleries and Museums: They often house significant art collections and need custodial procedures to ensure the proper care and management of their assets. These institutions often have dedicated staff responsible for handling custodial procedures.
2. Private Collections: Individuals or organizations with valuable art collections require custodial procedures to maintain and protect their investments. Private collectors may employ professional art handlers or consult art experts to establish and implement appropriate custodial measures.
3. Auction Houses: Auction houses deal with a vast number of art pieces, both for sale or consignment. Implementing custodial procedures is crucial to safeguard the artworks during their possession, transport, and exhibition. It helps maintain the integrity of the art and ensures its safety during the auction process.
4. Corporate Institutions: Many businesses and corporate institutions invest in art collections for various reasons. These entities may require custodial procedures to manage, preserve, and display their artworks. They may also need to comply with any legal or insurance requirements related to their art holdings.
5. Educational Institutions: Universities, colleges, and schools often have art collections that need custodial procedures. These procedures ensure the preservation of the artworks for educational purposes and may involve collaborating with academic departments or hiring specific staff for their maintenance.

Overall, anyone possessing or responsible for art collections, regardless of their scale or purpose, should consider implementing custodial procedures to protect, preserve, and manage their artworks effectively.

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What is custodial procedures around art?

Custodial procedures around art involve the proper handling, storage, and documentation of art pieces to ensure their preservation and protection.

Who is required to file custodial procedures around art?

Anyone responsible for the care and custody of art pieces, including gallery owners, museum curators, and private collectors, may be required to file custodial procedures around art.

How to fill out custodial procedures around art?

Custodial procedures around art can be filled out by documenting the acquisition, condition, storage conditions, and any restoration or conservation work done on the art piece.

What is the purpose of custodial procedures around art?

The purpose of custodial procedures around art is to track the history and condition of art pieces to ensure their long-term preservation and protect them from damage or theft.

What information must be reported on custodial procedures around art?

Information that must be reported on custodial procedures around art includes details about the artist, title of the artwork, date of creation, provenance, condition reports, and any changes in ownership or location.