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ADMINISTRATIVE DIRECTIVE NUMBERS HANDLING: CHANGE FUNDS, CHECKING ACCOUNTS, MERCHANT ACCOUNTS, AND PETTY CASHI3.021PAGE1 of 12EFFECTIVE DATE April 20, 2012, I. Purpose establish policies and procedures

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How to fill out cash handling change funds

How to fill out cash handling change funds:

01

Start by gathering all relevant information, such as the amount of cash on hand, the denominations needed for change, and any additional requirements or restrictions.

02

Calculate the total amount of cash needed for change funds based on previous sales data or estimated demand.

03

Determine how you will procure the necessary cash. This could involve withdrawing from a bank account, requesting change from a supplier, or using an internal cash pool.

04

Complete the necessary documentation, such as a change fund request form or a cash handling log, to record the transaction.

05

Safely store the cash in a secure location, such as a cash drawer or a locked safe. Make sure to follow any security protocols recommended by your organization.

06

Monitor the change funds regularly to ensure that they are sufficient and not being misused. Replenish or adjust the funds as needed.

Who needs cash handling change funds?

01

Businesses that handle cash transactions regularly, such as retail stores, restaurants, or entertainment venues, often require change funds to provide customers with proper change.

02

Cashiers, front-line employees, or individuals responsible for processing sales transactions typically need access to change funds in order to provide accurate change to customers.

03

Organizations that require a constant supply of change funds to facilitate cash transactions, such as banks or currency exchange services, also need to manage and handle change funds effectively.

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