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ELMWOOD UNITED PRESBYTERIAN CHURCH EXPENSE VOUCHER **Use when requesting a check to pay an invoice, a cash advance, or reimbursement from receipts**Expense Description Requestors Response Date: Ministry/Category

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How to fill out cash advance for travel

01

Obtain the necessary forms from your employer or travel agency.

02

Fill out all required fields accurately, including personal information, dates of travel, estimated expenses, and reason for cash advance.

03

Provide supporting documentation such as flight itineraries, hotel reservations, and conference registration fees.

04

Submit the completed form to the appropriate department for approval.

05

Once approved, receive the cash advance and keep detailed records of all expenses during your trip.

06

Upon return, reconcile your expenses with the cash advance and submit any unused funds or receipts for reimbursement.

Who needs cash advance for travel?

01

Employees who are required to travel for work purposes and need funds for expenses such as transportation, accommodation, meals, and other incidentals.

02

Individuals attending conferences, workshops, or other business events that require upfront payment for registration or other fees.

03

Freelancers or independent contractors who need financial assistance to cover travel costs before being reimbursed by a client.

04

Students participating in educational trips or study abroad programs that require payment for travel and living expenses.

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What is cash advance for travel?

Cash advance for travel is a payment given in advance to cover expenses incurred during a trip for business purposes.

Who is required to file cash advance for travel?

Employees who are planning to travel for work and need funds in advance to cover their expenses are required to file cash advance for travel.

How to fill out cash advance for travel?

To fill out cash advance for travel, employees must provide detailed information on the purpose of the trip, estimated expenses, and other relevant details in the designated form.

What is the purpose of cash advance for travel?

The purpose of cash advance for travel is to ensure that employees have access to funds necessary for their business trip expenses without having to wait until after the trip is completed.

What information must be reported on cash advance for travel?

Information such as the purpose of the trip, estimated expenses, travel dates, destination, and any other relevant details must be reported on cash advance for travel.

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