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Laws dot-com legal forms guide wage and tax statement form w2 an employer is required to complete a wage and tax statement form labeled the w-2 for every employee this document records how much an employee has earned and how much of their income has already been set aside for various taxes and funds multiple copies of this form exist for different purposes an employer can obtain this form from the IRS website or a local office an employee will receive this document from their employer step 1 in box a the employer should enter their employees social security number step 2 in boxes B and C the employer should enter their employer identification number name and address step 3 box D is for the control number the number assigned to each individual employees return step 4 box e records the employee's name and address step 5 box one records employee total earnings step six boxes three five and seven record how much of earnings are eligible for Social Security and Medicare garnishment boxes two four and six record how much of wages were withheld for federal tax Social Security and Medicare payments step seven box eight records any tips an employer thinks have been reported step eight box ten records expenses for dependent care or the cost of such services provided by an employer step nine box eleven and twelve may not apply consult official IRS instructions step ten box thirteen will indicate if an employee is statutory that his wages withheld for Social Security and Medicare but not federal income tax was enrolled in a retirement plan or received sick pay step 11 boxes 15 through 20 record taxes withheld for state and local taxes as well as the name and the location of the business step 12 complete all five copies of this form submit copy one to the state or local tax department keep copy D for employee records mail the other three copies to an employee no later than January 31st to watch more videos please make sure to visit laws com