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Regular Meeting of the Board of Trustees Agenda Tuesday, January 28, 2025 I. II.CALL TO ORDERJanuary 28, 2025 at 6:30 p.m. Boardroom, A300PLEDGE OF ALLEGIANCEIII.ROLL CALLIV.CLOSED SESSION To discuss

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How to fill out closed session to discuss

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Determine the agenda items that require a closed session.

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Notify all members and stakeholders about the closed session and its purpose.

03

Ensure that necessary documentation and materials are prepared in advance.

04

Establish a confidential environment by selecting an appropriate location.

05

Set clear guidelines for discussion and participation during the closed session.

06

Record minutes summarizing key discussions while maintaining confidentiality.

Who needs closed session to discuss?

01

Board members or executives who need to discuss sensitive company matters.

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Legal teams requiring private discussions regarding ongoing or potential litigation.

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Human resources dealing with confidential personnel issues.

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Committees addressing proprietary information or strategic planning.

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What is closed session to discuss?

A closed session to discuss refers to a meeting or portion of a meeting that is not open to the public and where sensitive or confidential topics are addressed.

Who is required to file closed session to discuss?

Typically, public officials, boards, and organizations that conduct meetings as part of their governance are required to file for a closed session when discussing confidential matters.

How to fill out closed session to discuss?

To fill out a closed session request, one must specify the legal authority under which the session is being called, the purpose of the session, and ensure that it is documented in the meeting minutes.

What is the purpose of closed session to discuss?

The purpose of a closed session is to allow for the discussion of matters that require privacy for legal, personnel, or security reasons, such as pending litigation, employee evaluations, or contracts.

What information must be reported on closed session to discuss?

Information that must be reported includes the date and time of the session, the legal grounds for the closure, the topics discussed in general terms, and any decisions or actions taken.

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