Mileage Report Form - Page 2

What is Mileage Report Form?

A Mileage Report Form is a document used to record the distance travelled by a vehicle for business or personal purposes. It is commonly used by individuals and organizations to track mileage for reimbursement or tax deduction purposes. This form typically includes information such as the date of travel, starting and ending locations, purpose of the trip, and total miles driven.

What are the types of Mileage Report Form?

There are several types of Mileage Report Forms depending on the specific needs and requirements of the user. Some common types include:

Standard Mileage Report Form: This is the most basic form used to record mileage, capturing essential details such as date, starting and ending locations, and total miles driven.
Business Mileage Report Form: Specifically designed for employees or individuals conducting business-related travel, this form often includes additional fields for recording the purpose of the trip and the client or company visited.
Personal Mileage Report Form: Used by individuals to track personal vehicle mileage for tax or personal expense purposes. This form may require additional information such as the reason for personal travel.
Fleet Mileage Report Form: This form is used by companies or organizations with a fleet of vehicles to track and manage their overall mileage and expenses. It often includes fields for multiple vehicles and allows for easier consolidation of data.

How to complete Mileage Report Form

Completing a Mileage Report Form is a straightforward process. Follow these steps:

01
Enter the date of travel in the corresponding field.
02
Fill in the starting and ending locations of your trip.
03
Provide a brief description or purpose of the trip, such as 'meeting with clients' or 'grocery shopping.'
04
Record the total miles driven during the trip.
05
Review the form for accuracy and completeness.
06
Save or submit the form as required by your organization or personal needs.

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Video Tutorial How to Fill Out Mileage Report Form

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Questions & answers

There are two ways you can go about it: you can either keep a full logbook, or a simplified logbook. A full logbook will include your business travel information for the entire year.Each entry must include: The date of the trip. The purpose of the trip. The destination. The distance travelled.
Before you hit the road, download a free mileage log. This mileage log in Excel makes it easy to track distances for personal and business travel. Enter your trip details and odometer readings at the start and end of your trip, and the mileage log template in Excel automatically calculates your total miles.
Tips for keeping track of mileage Use your odometer. Depending on the age of your vehicle, you either have a mechanical or digital odometer. Download a mile tracker app. Another option is to download a mile tracker app. Google Maps, Apple Maps, or Waze.
What to record in your mileage log book Each journey's date. The purpose (business or personal) The origin and destination addresses of your journey including postcodes, as well as the total number of miles driven. Any additional information your employer might require, for example, odometer readings.
At the start of each trip, record the odometer reading and list the purpose, starting location, ending location, and date of the trip. At the conclusion of the trip, the final odometer must be recorded and then subtracted from the initial reading to find the total mileage for the trip.
Fuel receipts to support claiming VAT on mileage. The question often arises “Do I need to keep fuel receipts, as I'm not claiming for the fuel I purchased? “. The answer is yes, you must keep the fuel receipts if you want to claim the VAT on the mileage expenses.