Project Initiation Document - Page 2

What is Project Initiation Document?

The Project Initiation Document (PID) is a document that outlines the key elements of a project and serves as a reference for project managers and stakeholders. It provides a detailed overview of the project, including its objectives, scope, deliverables, stakeholders, and timelines. The PID acts as a roadmap for the project, guiding the team throughout its lifecycle.

What are the types of Project Initiation Document?

There are several types of Project Initiation Documents, each tailored to different project management methodologies. The most common types include: 1. Waterfall PID: This type of PID follows a sequential approach, with each phase of the project dependent on the completion of the previous one. 2. Agile PID: This type of PID is used in agile project management and focuses on iterative development, continuous feedback, and flexibility. 3. PRINCE2 PID: PRINCE2 (Projects in Controlled Environments) is a structured project management methodology widely used in the UK. The PRINCE2 PID provides a detailed plan for resource allocation, risk management, and quality control.

Waterfall PID
Agile PID
PRINCE2 PID

How to complete Project Initiation Document

Completing a Project Initiation Document involves several key steps: 1. Define the project: Clearly articulate the objectives, scope, and deliverables of the project. Identify the stakeholders and their roles. 2. Plan the project: Develop a detailed project plan, including timelines, resource allocation, and risk management strategies. 3. Identify dependencies: Determine any dependencies between tasks and outline how they will be managed. 4. Create a communication plan: Outline how communication will be facilitated between team members, stakeholders, and project managers. 5. Document assumptions and constraints: Identify any assumptions or constraints that may impact the project's success. 6. Obtain approval: Review the completed PID with key stakeholders and obtain their approval before proceeding with the project.

01
Define the project
02
Plan the project
03
Identify dependencies
04
Create a communication plan
05
Document assumptions and constraints
06
Obtain approval

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Questions & answers

Writing a project initiation document Purpose. Project scope statement. Project background. Assumptions, dependencies and constraints. Organization and governance. Communication plan. Quality plan. Initial project plan.
It sets out why and how the implementation phase should proceed, who is involved and their responsibilities. It will provide the baseline for the projects management and for an assessment of its overall success.
Examples of this type of project proposal include business plans and grant applications. The prospective sponsors of the project evaluate the proposal and, upon approval, provide the necessary financing. The project officially begins at the time of approval.
Establishing a project charter The charter is, in some ways, the first document of the project that identifies the necessary details like the goals and the constraints of the project. It also identifies the project scope and lists the required resources for the completion of the project.
PID's Definition in PRINCE2 context. Within a PRINCE2-context the PID (Project Initiation Documentation) is a logical set of documents that brings together the key information needed to start the project on a sound basis and that conveys the information to all involved with the project.
Your Project Initiation Document does the following: Defines your project and its scope. Justifies your project. Secures funding for the project, if necessary. Defines the roles and responsibilities of project participants. Gives people the information they need to be productive and effective right from the start.