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How do you politely reject a job applicant?
Let the candidate know ASAP. Many hiring managers wait until the end of the hiring process before they notify unsuccessful candidates.
Pick up the phone.
Keep it brief.
Personalize, personalize, personalize.
Be honest.
Ask for feedback.
How do you write a rejection letter to a candidate?
Thank the candidate warmly. Cold: Thank you for applying to the POSITION at COMPANY.
Leave the door open. Cold: We'll keep your application on file should another position become available.
Try to provide a satisfying explanation.
Identify a strength.
Conclusion.