Last updated on
Nov 13, 2025
Quickly edit documents online, add signatures, and send for signing — all from one easy-to-use solution you can access from anywhere.
Authenticated Signature with pdfFiller
How to create an authenticated signature
To create an authenticated signature using pdfFiller, simply upload your PDF document, click on 'Sign' and select 'Authenticated Signature'. Follow the prompts to draw or upload your signature, then save and share your signed document securely.
What is an authenticated signature?
An authenticated signature is a reliable digital representation of a person's intent to agree to the contents of a document. It ensures the authenticity of the signatory and the integrity of the signed document. This is typically achieved through sophisticated encryption techniques and secure access protocols.
Why does an authenticated signature matter for digital document workflows?
Authenticated signatures add a layer of security and trust in digital document processes. They reduce the risk of forgery, ensure compliance with legal standards, and enhance the overall credibility of online transactions. This is essential in today’s remote work environments, where secure, authentic document handling is critical.
Typical use-cases and industry applications of authenticated signatures
Authenticated signatures are widely used across various sectors including legal, finance, and healthcare. They are critical in contract signing, sensitive medical form submissions, and financial agreements where trust and authenticity are paramount.
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Legal documents: Ensuring validity and compliance with laws.
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Financial transactions: Securing agreements and preventing fraud.
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Healthcare forms: Protecting patient data and consent.
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Real estate contracts: Facilitating secure transactions.
How to work with authenticated signatures in pdfFiller: step-by-step
Using pdfFiller to create an authenticated signature involves a straightforward process. Here’s a step-by-step guide to get you started:
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Upload your PDF document to pdfFiller.
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Click on the ‘Sign’ option located in the toolbar.
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Select ‘Authenticated Signature’ from the dropdown menu.
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Choose to draw, upload, or select a previously saved signature.
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Position your signature in the appropriate area of the document.
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Save your document and share it securely.
Customization options for signatures, initials, and stamps
pdfFiller allows users to customize authenticated signatures, initials, and stamps to suit their branding needs. Users can create a unique signature by drawing it directly on the screen, uploading an image, or selecting predefined styles that best represent their personal or company identity.
Managing and storing documents handled with authenticated signatures
Once you use authenticated signatures in pdfFiller, managing and storing your documents becomes seamless. All signed documents are securely saved in your cloud account, making it easy to access, share, and audit them when needed.
Security, compliance, and legal considerations around authenticated signatures
Authenticated signatures must comply with legal standards such as the eSign Act in the United States and similar regulations worldwide. pdfFiller ensures that all signatures are secure, legally binding, and compliant with industry standards to protect users and their transactions.
Alternatives compared to pdfFiller for authenticated signature workflows
While pdfFiller is an excellent solution for authenticated signatures, there are alternative tools available. Some of these include DocuSign, Adobe Sign, and SignNow. It’s important to consider factors such as ease of use, pricing, and specific features when selecting a suitable alternative for your needs.
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DocuSign: Known for its robust integrations with many platforms.
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Adobe Sign: Part of the Adobe Document Cloud offering.
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SignNow: Focuses on affordability and ease of access.
Conclusion
In summary, authenticated signatures are essential for ensuring the integrity and legality of digital documents. With pdfFiller, users can easily create, manage, and store their signed documents securely and efficiently. Choosing the right tools for document signatures can enhance workflow, build trust, and maintain compliance in an increasingly digital world.
Collect legally binding electronic signatures the easy way
Edit, sign, send — done!
Customize your workflow
Send documents to a single recipient or an entire group. Assign roles, set a signing order, and schedule reminders for a smooth, error-free process.
Collect data efficiently
Create fillable PDF forms and let your recipients complete them from any device. Publish forms online or share them via a direct link to capture data and signatures without chasing people down.
Track and store documents
Get real-time visibility into the signing process and keep track of all your documents in one place. Your files are stored in secure cloud storage, so you can access them anytime and anywhere.
Share & collaborate
Need more eyes on a document before sending? Share it with the team to edit or highlight content, redact sensitive information, leave feedback, and exchange comments.
Maintain security & compliance
Collect signatures in compliance with ESIGN, UETA, eIDAS, and GDPR. Protect your documents with a password, request additional signer authentication, set document expiration dates, and more.
How to send a document for signature?
Upload
Upload your document to pdfFiller and click E-sign.
Add recipients
Choose who needs to sign and add as many recipients as you need.
Prepare
Drag and drop fillable fields on your document and assign them to specific recipients.
Finalize & send
Review your recipients, customize the signing order, set reminders, and hit Send.
Who needs this?
Explore how professionals use pdfFiller to get documents signed.
Sales
Quickly edit contracts, add eSignatures, and send them to clients or vendors for signing without leaving pdfFiller. Track who has signed and who still needs to take action, keeping your business running smoothly.
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Service agreements
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Vendor contracts
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Non-disclosure agreements (NDAs)
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Purchase orders
Human Resources
Create fillable PDF forms for offer letters, employment contracts, and onboarding documents. Let new hires complete and sign them from any device, making the onboarding process accessible and hassle-free for everyone.
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Offer letters
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Employment contracts
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Non-compete agreements
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Benefits enrollment forms
Legal
Share legal documents with your team for review or editing before sending them for signing. Speed up agreement negotiations by allowing all parties to share feedback and make quick edits without endless email chains.
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Contracts and agreements
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Power of attorney forms
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Affidavits
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Settlement agreements
Real Estate
Edit property agreements, add signature fields, and send them to buyers, sellers, or agents for signing. Send documents to a single recipient or an entire group, and track the signing process in real time to ensure timely closings.
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Purchase agreements
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Lease contracts
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Property disclosure forms
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Inspection reports
Education
Create fillable forms for permission slips, enrollment documents, or policy acknowledgments. Allow parents, students, or staff to complete and sign them from any device. Keep track of all signed documents in one secure place for easy access and compliance.
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Permission slips
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Enrollment forms
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Scholarship applications
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Teacher contracts
Finance
Edit financial agreements, add eSignatures, and send them to clients or stakeholders for signing. Allow clients to complete and sign online digital forms from anywhere to simplify loan applications, account openings, and authorizations.
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Loan agreements
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Investment contracts
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Financial statements
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Payment authorizations
Why sign documents with pdfFiller?
Ease of use
Users appreciate pdfFiller's intuitive interface and the ability to manage documents from anywhere without clunky desktop software.
More than eSignature
pdfFiller is a complete solution that offers PDF editing, eSignature, file storage, and collaboration under one roof.
For individuals and teams
Whether you work solo or with a team, pdfFiller equips you with all the tools to handle your daily document tasks.
pdfFiller scores top ratings on review platforms
Although I initially had thought this was free, the overall experience is a positive one. The insertion process could be initially a little more self-setting / precise but overall good to use for my purposes
overall it is fairly easy to use and it is clear, but it is not straight forward if you want to continue on with the next form, ie when finishing one form 1099 and you wish to do anothe
But the important thing is they indicate that it is free to use online, but they demand that we subscribe to make a charge, then we do not have the link to cancel
Best PDF Editor
Up until a few years ago, all PDF software seemed the same to me. 'What could they do that much better to make a difference' was a question I asked. PDFfiller answered the question the first time I got to use it.
PDFfiller is the perfect PDF editing and managing software that I have tried by a mile. Modifying documents and making last minute changes has never been easier. Smart signature protection, revision history, and commenting are just a few of the great features that make PDFfiller my favorite.
Loved it since the first time I got to use it. Well worth the price.
Great Program!
Have used pdfFiller on many occasions now. It's a great program and makes it so easy to fill in documents without having to print and write everything! Highly recommend.
interesting...I am a sponsor for a nonprofit addiction recovery program and this would help me lead my sponsees through their step work and writing assignments.
I needed this for school had everything that was neccesary
Nothing special in my opinion but it did what it was supposed to do without any problems so 5 star :D
*** ****** is literally the best *** Filling *** out there. ******. All the functionalities of *** filler are remarkable and make doing business a complete breeze. Unfortunately the Platform I use daily - is cheaper however - isnt as functional as *** filler. So I tried completing my need with them as I have used them in the past. So I signed up for the trial - attempted my documents - I failed; closed the window and forgot about the subscription. This morning I woke up and saw the charge, I couldnt remember what Email I even signed up with. I emailed *** ****** at 5 am and got an immediate response with an agent ready to help. They asked easy questions and were able to locate my account and issue an immediate refund. I dont think there are words to express how incredible and unmatched that level of customer service is. Thank you *** ******
What do you like best?
Me gusta porque tiene funciones para fusionar, reordenar o añadir páginas. Tiene un costo asequible en comparación con otros programas similares. Me gusta también porque puede convertir archivos PDF en archivos rellenables de Word. Tiene un panel de administración intuitivo.
What do you dislike?
Lo único que no me gusta es que obligatorio pagar para probar la versión de prueba.
Recommendations to others considering the product:
Le sugiero contratar pdfFiller si desea contar con herramientas de edición PDF avanzadas. Tienen distintos precios basados en las capacidades de cada organización.
What problems are you solving with the product? What benefits have you realized?
En la empresa usamos pdfFiller para editar y compartir archivos PDF. Por lo general, manejamos muchos archivos de cotizaciones y ésta herramienta nos permite convertir fácilmente plantillas en archivos Word que rellenamos con los datos de los clientes, que nos ahorra mucho tiempo en la creación de documentos.
Watch pdfFiller eSignatures in action
Check out a quick video tutorial that shows how to create and place your signature or send a document for signing.
What businesses achieve with pdfFiller
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What is an authenticated signature?
Signature authentication is an official confirmation that a signature on a document belongs to the person who has signed it.
How can I get a signature authenticated?
The following are widely recognized as the best in the industry: Professional Sports Authenticator (PSA/DNA) – Experts in authenticating sports memorabilia and celebrity autographs. Beckett Authentication Services – Known for verifying autographs across a variety of collectibles, from cards to photographs.
What are the three types of signatures?
The three different types of electronic signatures are simple electronic signatures (SES), advanced electronic signatures (AES), and qualified electronic signatures (QES).
How to check authenticity of signature?
How to Differentiate Between a Genuine and a Forged Signature Observe Changes in Motion. One of the key indicators of a forged signature is the alteration in the natural movements of the hand during the signing process. Pen Pressure and Stroke Path. Letter Formation and Consistency. Speed and Rhythm of Signing.