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1:34 4:34 Suggested clip Word Mail Merge: If Then Else Rule for Conditional Paragraphs YouTubeStart of suggested clipEnd of suggested clip Word Mail Merge: If Then Else Rule for Conditional Paragraphs
Position the insertion point where you want the field to be inserted. On the Insert tab, click Explore Quick Parts and then click Field. (Optional) On the Categories list, select a category to narrow the list of field names. On the Field Names list, click the desired field name.
If fields (also called if statements) allow you to compare two values and display document content based on the result of the comparison. When used in a Word® template, IF fields are especially useful for comparing the values of Composer® merge fields to display an appropriate result.
The Next Record If Field is not visible by default: Press Alt + F9: Look for the NEXTIF Field: Delete it:
In Excel, select the column that contains the ZIP Code/Postal Code field. On the Format menu, click Cells. Click the Number tab. Under Category, click Text, and then click OK. Save the data source. Then, continue with the mail merge operation in Word.
Click or tap where you want the merge field. Choose the down-arrow under Insert Merge Field, and select a field. If you don't see your field name in the list, choose Insert Merge Field. Choose Database Fields to see the list of fields that are in your data source. Choose Insert.
Out of the box, mail merge can only use a single, flat data source. Therefore, you would either need to combine all of your data onto the one worksheet, or create a "roll-your-own" VBA based equivalent to mail merge that had the necessary logic included in it to know how to handle your multiple sources of data.
Click or tap where you want the merge field. Choose the down-arrow under Insert Merge Field, and select a field. If you don't see your field name in the list, choose Insert Merge Field. Choose Database Fields to see the list of fields that are in your data source. Choose Insert.
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