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The guide covers the seventh good practice recommendation (in section 12 of the Code): 'Authorities should define how long they need to keep particular records, should dispose of them when they are no longer needed and should be able to explain why records are no longer held.'
Records disposal is the process by which University Records are either destroyed or retained as University Archives. Disposal is a range of processes associated with implementing the records retention, destruction or transfer decisions documented in the University's Records Retention and Disposal Authority.
Label bins at each workstation, For patient record disposal onlydo not trash. Monitor trash cans in waiting areas and restrooms where patients, unaware of the HIPAA rules, might throw away medical records.
What is RECORD DISPOSITION? This term refers to the final stage of record management in which a record is either destroyed or is permanently retained in a storage facility.
Shredding Your Documents Shredding confidential documents can be an appropriate and effective way to destroy hard copies. This is effective if you're doing office "spring cleaning" and don't have to shred a huge amount of documents. Using a shredder is appropriate if you can render any sensitive information unreadable.
All Personnel Files and Training Records: 6 years from the end of employment. Redundancy Records: 6 years. Sickness Absence Records: A minimum of 3 months but potentially up to 6 years after employment ends.
Overwriting A more effective method of destroying electronic records is to use software that overwrites the records multiple times (up to 10 times) with strings of 1's and 0's. This makes the possibility that the records can be recovered much more remote than simply hitting the delete key.
All Personnel Files and Training Records: 6 years from the end of employment. Redundancy Records: 6 years. Sickness Absence Records: A minimum of 3 months but potentially up to 6 years after employment ends.
Shredding is a great way to destroy data if you have a large data enterprise center or a large stockpile of old hard drives and media that you want to destroy. It's very secure, fast and efficient. Shredding reduces electronic devices to pieces no larger than 2 millimeters.
Recordkeeping Requirements. EEOC Regulations require that employers keep all personnel or employment records for one year. If an employee is involuntarily terminated, his/her personnel records must be retained for one year from the date of termination.
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