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To file in numerical order, start by assigning a numerical index to each file entry. The numerical indexes can be computer-generated or based on an existing number system. You could use indexes already being used as identifiers, such as account numbers or product serial numbers.
numeric filing system. ... A system to classify materials using numbers as headings. Notes: A numeric filing system1 is commonly used for purchase orders, checks, and other records that have a unique number assigned to each document.
Under this method of filing, each correspondence is given a specified number. Then, the papers are placed in a strict numerical order. For example, Number 100 may be allotted to Fernandez, all the papers relating to him is placed in file No: 100. Like wise, number 101 may be allotted to Register.
Advantages: Accuracy, unlimited expansion, and the opportunity for unlimited cross-referencing are among the advantages for numeric filing. Since numbers can be used to identify the name or subject when calling for correspondence, there is an element of confidentiality when using a numeric system.
The terminal digit filing system is also referred to as the reverse numeric filing system. The terminal system is opposite of the straight numeric. For example, medical record number 01-02-89, 89 is now considered the primary section, 02 is still the secondary section, and 01 is the tertiary section.
Numeric filing systems positively identify specific records while maintaining confidentiality, which is especially important in medical, customer and employee records, by eliminating any personal identity markers.
To file in numerical order, start by assigning a numerical index to each file entry. The numerical indexes can be computer-generated or based on an existing number system. You could use indexes already being used as identifiers, such as account numbers or product serial numbers.
Highlight all the files, you can do this a number of ways; one method is to click on the first file or folder then press and hold Shift and click on the last file/folder. ... Right-click on the first file/folder and select Rename.
Sort Files and Folders In the desktop, click or tap the File Explorer button on the taskbar. Open the folder that contains the files you want to group. Click or tap the Sort by button on the View tab. Select a sort by option on the menu.
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