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It is very important to follow these guidelines and maintain best practice in record keeping. Complete records should be kept for a minimum of three years after the last contact with the client. Records, or a summary, are then maintained for an additional twelve years before disposal.
Systematic record-keeping provides evidence of the degree of care taken by counselors in their work, which may be useful if a client makes a complaint against a counselor to a professional body or begins legal action against a counselor. It also protects against differences in memory between client and counselor.
Retention of records The guidelines state: “In the absence of a superseding requirement, psychologists may consider retaining full records until seven years after the last date of service delivery for adults or until three years after a minor reaches the age of majority, whichever is later.”
Suggested clip Note taking in counselling - YouTubeYouTubeStart of suggested clipEnd of suggested clip Note taking in counselling - YouTube
A counseling note is also referred to as a psychotherapy note, a process note or a private note. It contains the hypotheses, observations, thoughts and further questions the treating mental health professional may have about the patient during a counseling session.
Step 1: Know your brief. You will usually receive a clear brief for a report, including what you are studying and for whom the report should be prepared. Step 2: Keep your brief in mind at all times. Executive Summary. Introduction. Report Main Body. Conclusions and Recommendations.
Essentially, a report is a short, sharp, concise document which is written for a particular purpose and audience. It generally sets outs and analyses a situation or problem, often making recommendations for future action. It is a factual paper, and needs to be clear and well-structured.
Complete records should be kept for a minimum of three years after the last contact with the client. Records, or a summary, are then maintained for an additional twelve years before disposal. If the client is a child, the record period is extended until three years after the child reaches eighteen years of age.
This federal law required that educators report suspected child abuse and neglect based on reasonable suspicions rather than certainty (Yell, 1996). Thus, school counselors are mandated reporters. As mandated reporters, they and other school personnel are required by law to report suspected child abuse and neglect.
Over half of all U.S. states do not require counselors in schools for grades K12. However, more and more states are beginning to understand how essential counseling can be and how it can positively impact students' lives. At this time, 23 states require schools with students in grades K8 and 912 to have counselors.
Unless, of course, there is a clear and imminent danger to the student or others. The school counselor and parents need to build a relationship of mutual respect and trust to make the best decisions about the child. Trust means that what is shared is confidential and related to the child.
School counselors work with teachers, administrators, and parents to help students with schoolwork and their social/emotional development. All students can learn. School counselors advocate, mediate, coordinate, consult, lead and collaborate with teachers, administrators and parents to help students be successful.
Police officers in California have the right to visit a minor at school to engage in questioning. If allegations of child abuse exist, police officers reserve the opportunity to question the minor at school without the presence of parents. California's law obliges administrators not to interfere with the investigation.
Ultimately, cutting is a form of self-harm, and best practice and the ASIA Ethical Standards for School Counselors advise school counselors to inform parents/guardians, so they have the opportunity to intervene.
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