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I-9 forms should always be maintained separately from personnel files and retained according to the U.S. Citizenship and Immigration Services (USCIS) retention requirements: "I-9 forms should be retained for three years after the date of hire, or one year after the date employment endswhichever is later." The Form I-9
Storing the Original Paper Form I-9 Employers who choose to keep paper copies of the documents their employees present may store them with the employee's Form I-9 or with the employees' records. However, USCIS recommends that employers keep Form I-9 separate from personnel records to facilitate an inspection request.
Employers must retain Forms I-9 for three years after the date of hire or one year after the date the individual's employment is terminated, whichever is later. Once these Forms I-9 are securely stored in electronic format, the original paper Forms I-9 may be destroyed.
No. Expired documents are no longer acceptable for Form I-9. However, you may accept Employment Authorization Documents (Forms I-766) and Permanent Resident Cards (Forms I-551) that appear to be expired on their face, but have been extended by USCIS.
Once the individual's employment has terminated, the employer must determine how long after termination the Form I-9 must be retained, either three years after the date of hire, or one year after the date employment is terminated, whichever is later. Form I-9 can be retained on paper, microform or electronically.
Employers must retain Forms I-9 for three years after the date of hire or one year after the date the individual's employment is terminated, whichever is later. Once these Forms I-9 are securely stored in electronic format, the original paper Forms I-9 may be destroyed.
Forms I-9 should be maintained separately from employee personnel files. Most often, I-9s are maintained in a file (electronic or hard copy) or binder that is accessible only to a few individuals in the human resource department.
Employers use an Employment Eligibility Verification form, also known as Form I-9, to prove that they checked the immigration status of every employee. While employers do not have to file the form with any government agency, they must retain the form in the employee's file for up to three years.
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