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Last updated on Jan 19, 2026

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Customize Your Essential Termination Letter Template

Creating a clear and professional termination letter is essential for maintaining good relationships. With our customizable termination letter template, you can achieve just that. This tool empowers you to craft a letter that fits your unique situation while ensuring you cover all necessary details.

Key Features

Easy-to-use customization options

Professional formatting to enhance readability

Pre-written sections to cover various scenarios

Guidance on the legal aspects of termination

Ability to save and edit letters for future use

Potential Use Cases and Benefits

Use in employee termination for various reasons

Aid in restructuring or downsizing efforts

Guide in terminating service contracts

Support freelance and contract relations

Facilitate communication in difficult situations

This termination letter template saves you time and helps you avoid common pitfalls. It allows you to focus on what matters—communicating important information clearly and respectfully. By using this tool, you can ensure a smooth transition while protecting your organization's reputation.

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Your go-to guide on how to craft a Termination Letter

Crafting a Termination Letter has never been simpler with pdfFiller. Whether you need a professional document for business or personal use, pdfFiller provides an easy-to-use platform to make, edit, and handle your paperwork effectively. Employ our versatile and editable web templates that align with your precise needs.

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Questions & answers

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Can I write my own termination letter?

While a letter of termination of employment is usually written by employers to employees, they can also be written by employees who want to voluntarily leave the company (i.e., resignation letters).

What is an official termination letter?

A termination letter is a letter from an employer to an employee containing pertinent details surrounding their dismissal. It's typically used as a formal notice to the employee and an official record of the fact that they've been let go from the company. This document is also referred to as a: Letter of termination.

How do I fill out a termination form?

Before you write an employee termination letter, collect the necessary details, including employee details like name, job title, and ID number (if any), the date the termination is officially effective, the reason for the termination, information regarding outstanding pay, and relevant employment laws and protocols.

What is the best termination letter sample?

Dear [Employee Name], I feel sorry to inform you that your employment with [Company Name] will be terminated, effective [Termination Date]. The reason for your termination is [Reason for Termination], which was discussed with you on [Date of Discussion] during our meeting.

How to formulate a termination letter?

How to write a termination letter Step 1: Start with basic facts. Step 2: Provide a reason. Step 3: Explain final pay. Step 4: Break down leave. Step 5: Explain benefits and rights. Step 6: Include severance and waivers if desired. Step 7: Cover offboarding tasks. Step 8: Close with good wishes.

What is an example of a termination of agreement letter?

we inform you that we will no longer require the services of [name of company], as of [date]. With this notification, we comply with the minimum notice period required by our agreement. Your company has provided us with good service in the past, however, we decided to terminate our business contract due to [reasons].

How do you write a simple termination letter?

How to write a termination letter to an employee Choose your tone carefully. Gather all necessary details. Start with basic information. Notify the employee of their termination date. State the reason(s) for termination of employment. Explain compensation and benefits going forward. Outline next steps and disclaimers.

How do I politely terminate an employee?

Keep it clear, short, and professional. You'll want to make sure that the conversation you have with your employee is clear and to the point. Don't begin the meeting with any small talk you don't want the mood to start on a casual note and then catch your employee off-guard with the unfortunate news.

Do I have a right to a termination letter?

Is a Letter of Termination Required? For the most part, the Federal Labor Standards Act (FLSA) doesn't require organizations to provide letters of termination. The exceptions are when employees are part of a union, a collective bargaining agreement, or certain mass layoffs or corporate closures. What Is a Letter of Termination? - BambooHR BambooHR resources hr-glossary BambooHR resources hr-glossary

How do you write a proof of termination letter?

What information should it include? Date the document was issued. Contact details of your employer, preferably on an official company letterhead or stamp. Name of the employee. Nature of the contract (i.e. temporary, permanent, contract). Last day of employment. Confirmation that the employment has been terminated. Claim evidence: Proof of termination - help documents-notice-of- help documents-notice-of-

Is it OK to email a termination letter?

It's recommended that termination letters are issued to employees during termination meetings in most cases. If an employee leaves the job and does not return, or has to leave the premises urgently, other methods of delivery like mail or email can be considered as a last resort. Things to Never Include in an Employee's Termination Letter Indeed hire info termination-letter Indeed hire info termination-letter

Who writes a termination letter?

employers In some states, employers are legally required to write a termination letter every time they dismiss an employee. Some employment contracts also contain that requirement. Even when termination letters are legally optional, it's still a good idea to include them as part of the termination process. How to Write a Termination Letter Including Templates - TriNet TriNet insights sample-termination- TriNet insights sample-termination-

What paperwork is needed for employee termination?

Issue Termination Letter This final paperwork should also clearly inform the employee about what happens to their 401(k) and benefits plan coverage, including their options for continuing coverage through COBRA or other government programs. Severance agreements should also be included in the termination documents.

What is an example of a termination notice?

Dear [Employee Name], This letter confirms our discussion today informing you that your employment with [Company Name] is terminated effective immediately due to [reason for termination]. [Insert details regarding coaching, warnings and other related documentation].

What do you say in a termination of employment?

Right off the bat, tell the employee that you're firing them and why, without using a lot of extra words or small talk. Make it clear that the working relationship is over, explain next steps, and provide the necessary paperwork. The worst thing you can do is leave the person wondering if they still have a job or not.