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How do you indicate a typist initials in a letter?
Type the initials of the letter writer in capital letters, followed by a slash or colon. Add the typist's initials in lowercase letters. For example, if the letter writer's name is Andrew Benson, and the typist's name is Carrie Dale, the typist line should appear as follows: AB/CD, or AB:CD.
When would typist initials be included in a letter?
If the title is three or more words, place it below the typed name. When a letter is keyed by someone other than the author, the typist's initials are included at the bottom of the letter for reference purposes. Sometimes both the author's initials (in caps) and the typist's initials (in lowercase) are used.
What do initials at the bottom of a letter mean?
Initials included at the bottom of a business letter are called typist's initials. Some companies require them so that they know who actually typed the letter versus who composed it, in order to determine who is responsible for typos, misspellings, and other mistakes that took place when the letter was produced.
Are reference initials typed on a business letter?
Reference initials have a specific way they need to be typed on a business letter. On some letters, they have the initials of the person that typed it and the person that wrote the document. The last section of the letter is where the initials need to be placed.
What is the correct format for reference initials?
REFERENCE INITIALS Its easiest. If you are composing and typing the letter, omit reference initials. When using the typist's initials, use either upper or lower case (mid or MID) and when using both the writer's and typist's initials (mid/AHV or MID/AHV), follow the same format.
How do you indicate enclosures on a letter?
If you need to note enclosures in a letter, leave a double space under your signature and salutation, then write Enclosure. To signify that your letter has more than 1 document enclosed, use the plural, Enclosures followed by a colon and the number of documents.
When would an enclosure notation be used in a letter?
business letters: enclosure notation. The notations Enclosure(s), Encl. , Attachment(s) and ATT. Indicate that the envelope contains one or more documents in addition to the letter or attached to the letter. The number of such documents, if there are more than one, should appear after the notation.
How do you CC an enclosure in a letter?
Reasons to Use CC at the Bottom of a Formal Letter With a formal typed letter, this is possible by including a carbon copy notation at the end of your message. After your enclosure section, type the notation CC followed by a colon. Next, include the name of the person you're sending the letter to.
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