Last updated on
Jan 16, 2026
Reduce Excel File Size to 500 kb For Free
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Up to 100 MB for PDF and up to 25 MB for DOC, DOCX, RTF, PPT, PPTX, JPEG, PNG, JFIF, XLS, XLSX or TXT
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PDFfiller is both handy and speedy, having it at my desktop saves so much time. I never had any training so any problems with it would be entirely my own fault: seems a little clogged when done with the project.
2018-05-30
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The software is easy to use and easy to understand -- edit most any PDF!
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I have not found an issue with the software to date.
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Consider this software, it's affordable & easy to use!
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This saves a ton of time re-typing documents or printing/ scanning!
The software is easy to use and easy to understand -- edit most any PDF!
What do you dislike?
I have not found an issue with the software to date.
Recommendations to others considering the product:
Consider this software, it's affordable & easy to use!
What problems are you solving with the product? What benefits have you realized?
This saves a ton of time re-typing documents or printing/ scanning!
2019-10-07
So far it has delivered on it's…
So far it has delivered on it's promises. Easy to use. Affordable. Customer Service is lacking helping with billing and establishing business account, but the product itself is great.
2019-06-11
It is easy to use and upload your own forms as well. I like all the options for changing colors and sizes of the text and O/X . My only complaint is that the box that appears when you place anything kinda stays in your way when you are working.
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I realized that my account was still active-- and I was still being billed-- after leaving my last role. I reached out to the support team on the chat function and they quickly resolved the issue for me-- canceling the transaction right away.
2021-09-27
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Very easy to use. Super helpful. I have to complete so many forms this is an amazing addition so I dont have to hand write everything.
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I would say the price, but even that isn't bad. So nothing at all.
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Like mentioned above, I often have so many forms I need to fill out. I love being able to just write and fill in the things I need. To make them look very clean and professional.
2021-04-20
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2020-05-03
How to Reduce Excel File Size to 500 KB
To Reduce Excel File Size to 500 KB, follow these steps
01
Go to the pdfFiller.com website and login or sign up with a new account
02
Click Add New to upload a document you need to compress. Browse for the file you need on your device or one of the supported storage services
03
Additionally, browse the pdfFiller library for a template you need
04
In case you already have the file you need in your account, go to My Documents and find it there
05
Click the Split option in the right-hand menu to Reduce Excel File Size to 500 KB
06
Specify the pages you would like to separate from the original file
07
Alternatively, you can divide the document in a half and keep the pages you need in it
08
Add a title to each document
09
Click Split and wait
10
Choose a path for saving newly created documents and click Download Now
Reduce Excel File Size to 500 KB
Are you struggling with large Excel files that are hard to share and manage? Our feature to reduce Excel file size to 500 KB offers a simple solution to your problem. It allows you to optimize your data without losing any important information.
Key Features
Efficient compression to maintain data integrity
User-friendly interface for quick file processing
Supports multiple Excel formats including XLS and XLSX
Compatible with various operating systems
No subscription or hidden fees
Potential Use Cases and Benefits
Share files easily via email or cloud storage
Improve loading times on devices and applications
Save storage space on your computer or server
Facilitate smoother collaboration among team members
Meet size restrictions for file uploads and transfers
By using our feature, you can enhance your productivity. Reducing file size helps streamline your workflow and ensures your data is easily accessible. Say goodbye to delays and frustrations with large files. Instead, embrace the ease of managing your Excel documents.
How to Reduce Excel File Size to 500 kb
Reducing the size of your Excel file to 500 kb can help you optimize storage space and make it easier to share and transfer. Follow these steps to achieve this:
01
Open your Excel file that you want to reduce in size.
02
Click on the 'File' tab in the top left corner of the Excel window.
03
Select 'Save As' from the drop-down menu.
04
Choose a location on your computer where you want to save the reduced file.
05
In the 'Save As' dialog box, click on the 'Save as type' drop-down menu and select 'PDF (*.pdf)'.
06
Click on the 'Options' button next to the 'Save' button.
07
In the 'Options' dialog box, select the 'Minimum size (publishing online)' option.
08
Click on the 'OK' button to close the 'Options' dialog box.
09
Click on the 'Save' button to save the file as a PDF with reduced size.
10
Once the file is saved as a PDF, you can check its size by right-clicking on the file, selecting 'Properties', and looking at the 'Size' field.
11
If the file size is still larger than 500 kb, you can try reducing the file size further by adjusting the image quality or removing unnecessary elements from the Excel file.
By following these steps, you can easily reduce the size of your Excel file to 500 kb and optimize it for sharing and storage.
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Below is a list of the most common customer questions. If you can’t find an answer to your question, please don’t hesitate to reach out to us.
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How do I reduce the KB size of an Excel file?
You can reduce your file size by saving your spreadsheet as a binary workbook (.xslb) instead of the default format (.xslx). The default format is XML based, which is important if you're using your data with third-party programs because XML is an open standard.
How do I compress a 100 MB Excel file?
This can be done by right-clicking the Excel file and choosing “Compressed (zipped) folder” under the “Send to” tab.
How do I reduce the MB size in Excel?
You can reduce your file size by saving your spreadsheet as a binary workbook (.xslb) instead of the default format (.xslx). The default format is XML based, which is important if you're using your data with third-party programs because XML is an open standard.
Why is my Excel file so many KB?
The 5 most common reasons for Excel files getting too large are: PICTURES: If your spreadsheet contains lots of pictures, or some very large images. EXCESS FORMATTING: Excel sheets can contain millions of cells - and if you have formatting applied to them even without any data it can make truly massive Excel files.
How can I make my Excel spreadsheet smaller?
You can shrink or enlarge a worksheet for a better fit on printed pages. To do that, in Page Setup, click the window launcher button. Then, click Scaling > Adjust to, and then enter the percentage of the normal size that you want to use.
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