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How To Create An Effective Records Management Program in 8 Stepsister 1: Complete inventory of all records. Step 2: Determine who is going to manage the process and records. Step 3: Develop a records retention and destruction schedule. Step 4: Determine the best way to store and manage your records. More items
Maintenance of RecordsReview of Records Inventory. The first step in reviewing your department's records and the management of those records should be to identify the type of records being maintained, in what form (paper, electronic, etc.) Organization/Filing. Organizing Electronic Records.
Records management activities include the creation, receipt, maintenance, use and disposal of records. Documentation may exist in contracts, memos, paper files, electronic files, reports, emails, videos, instant message logs or database records.
Components of a records' management audit should include:Retention schedule complies with up-to-date laws and regulations. Indexing accuracy and accessibility of documents. Training and communication among staff and departments. Protection and preservation of records. Timely and consistent destruction of inactive files.
8 Steps to Effective Records ManagementDetermine what records you need to have. Take inventory to see what records you are keeping. Create a document retention schedule based on legal requirements and business needs. Figure out the best way to store each type of record. Create a location for records storage. More items•Jul 27, 2012
The purpose of records management is part of an organization's broader function of governance, risk management, and compliance and is primarily concerned with managing the evidence of an organization's activities as well as the reduction or mitigation of risk associated with it.

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